Proposal Writing Specialist Job at Epdsolutions in Irvine

Job Title: Proposal Writing Specialist

Department: Operations Support

Level: Experienced

Job Location: Irvine, CA (In-person with hybrid potential after 6 months)

Position Type: Full Time, Exempt

About EPD Solutions

EPD provides an integrated approach to entitlement, environmental analysis and regulatory compliance, land use planning, and construction management services. Our mission is to create an environment where we can share our passion for expertise, planning, the growth of our people, and the development of partnerships that shape the communities we serve. Our 5 core values are to act with integrity, prioritize people, innovate as a team, respect always, and have a passion for expertise. Our focus is on building relationships as we support each other and our clients through the complex regulatory and interdisciplinary processes required to thoughtfully and effectively complete projects. Our success depends on extensive team collaboration and successful communication. We cultivate a supportive team culture with generous health care, retirement, and discretionary bonus packages.

About the Position

The Proposal Writing Specialist will be responsible for supporting business development efforts at the company level and ensure timely and accurate execution of new proposals and change orders. This position will interact with all departments within EPD. The ideal candidate will have a strong background in drafting proposals and change orders, maintaining a proposal tracker, and proven professional and effective communications with subconsultants. Additionally, the candidate will have a blend of strong organizational skills, attention to detail, creativity, and excellent communication.

The Proposal Writing Specialist will perform the responsibilities generally described below, as well as any additional duties as needed to support the overall objectives of the company:

Key Responsibilities:

• Collects necessary proposal and change order details from internal teams, clients, and external sources.
• Ensures all required data is accurate, complete, and up to date.
• Prepares draft proposals for the Project Manager to review within appropriate timelines.
• Ensures compliance with client requirements and company standards.
• Updates and maintains EPD Proposal Tracker.
• Proactively monitors proposal deadlines and deliverables, notifying team members in advance to ensure timely completion.
• Obtains appropriate scopes, budget, and schedules from internal teams and subcontractors to be used in proposals.
• Coordinates and leads communication workflow between departments.
• Facilitates cross-departmental meetings for proposal development.
• Coordinates with marketing and design professionals to tailor proposal 'look and feel' in response to specific opportunities.
• Obtains appropriate approvals prior to submitting to client.
• Submits finalized proposals and statements of qualifications.

Qualifications:

• Minimum of 5 years of experience in proposal writing and coordination, or related role in the AEC.
• Experience with public bid projects (RFPs and RFQs).
• Experience with CRM systems and the management and retention of client contact information and outreach history.
• Experience using public agency bidding sites is desirable.
• Experience with Adobe Illustrator is desirable.
• Effective project management skills to ensure executed tasks are timely and accurate.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated ability to quickly learn and adapt to new technologies and tools.
• Proficient in troubleshooting and resolving technical issues independently.

Perks and Benefits:

• Frequent and Engaging Team Building Events
• Competitive medical, dental, and vision insurance
• 401k Retirement Plan
• Paid time off including holidays, one floating holiday, and the week between Christmas and New Years Day
• Flexible Spending Account
• Life Insurance
• Disability Insurance
• Discretionary Bonus Package

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