Studio & Contracts Administrator Job at IA Interior Architects in Clovis

IA Interior Architects translates client goals, brand and culture into powerful environments built around people, processes, technologies and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling and sustainable environments to move their enterprise forward, support their culture, engage their staff, integrate technology and drive efficiencies. As architects, designers, workplace strategists and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

CONTRACTS ADMINISTRATOR:

1. Prepares project contracts and obtains required signatures.
2. Initiates, reviews and processes all contract documentation.
3. Ensures the completion of all administrative items related to contracts.
4. Assists with the development and monitoring of project budgets, schedules and staffing.
5. Reviews all activity related to contracts and ensures that work is proceeding in accordance with the terms of the agreement.
6. Forecasts and detects potential fee overruns and/or variances to the terms of agreements.
7. Prepares Consultant agreements as necessary.
8. Prepares all billings for Consultants (i.e. Engineering, Design Partners, etc.).
9. Assists in monitoring Consultant’s performance.
10. Interacts with Corporate Accounting to resolve account receivable issues.
11. Attends staffing, project and client meetings as requested.

STUDIO ADMINISTRATOR:

1. Processes expense reports.
2. Assists with phone support - answers and routes incoming calls.
3. Greets office visitors.
4. Handles incoming and outgoing mail and deliveries.
5. Answers routine correspondence.
6. Establishes and maintains files.
7. Ensures office brand maintenance and cleaning of meeting rooms and kitchen.
8. Orders office supplies.
9. Assists with program and special projects as needed.

Education:

Associate’s degree or equivalent experience.

Work Experience:

3+ years’ related work experience. 1+ year accounting experience preferred.

Knowledge, Skills & Ability:

1. Familiar with the commercial interior architecture and/or design industry.
2. Advanced analytical skills.
3. Intermediate accounting and financial forecasting skills.
4. Intermediate verbal and written communication skills.
5. Advanced presentation, persuasion and negotiation skills.
6. Proven ability to communicate effectively with diverse populations.
7. Proven ability to take responsibility for a project and to follow-up with involved individuals until all issues are resolved.
8. Proven ability to multi-task and attention to detail.