Design & Sales Coordinator

Responsibilities: Maintaining schedules, calendars, and all track sheets (Google Docs, Excel) with upcoming events, venue walkthroughs, conference calls, etc. Assisting the design team with writing and updating client proposals, and validating when a proposal can be sent to a client Creating expense reports, tracking all signed contracts, receipts, deposits and payments from clients Following up with the team post-event to complete a show report describing all elements of the event that went well or could have been executed better, and any comments about freelance crew and/or gear that will be beneficial for the team to be aware of for future events Creating crew lists for freelance crew required on all events Creating RFPs and POs as needed for specific equipment needed on events and coordinating delivery of equipment to the in-house shop and/or venue Coordinating delivery of client packages post-event as needed Making sure the team has all needed gear, crew, and design plots completed in a timely manner before an event and weekly production meetings Maintaining and updating sales projections for the team designer for events throughout the year Maintaining and updating client accounts, contacts, and opportunities for team designer Continuously updating confidential files and client database

Required Skills: Clear knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general computer skills Excellent communication and telephone etiquette A positive attitude, a desire to learn, grow, and take on new projects. Not afraid to ask questions Must be comfortable with basic math and Excel spreadsheet analyzation Must be organized, self-motivated, and comfortable working in a fast-paced environment