Design & Sales Coordinator Job at Bentley Meeker Lighting & Staging, Inc. in New

Responsibilities:

• Maintaining schedules, calendars, and all track sheets (Google Docs, Excel) with upcoming events, venue walkthroughs, conference calls, etc.
• Assisting the design team with writing and updating client proposals, and validating when a proposal can be sent to a client
• Creating expense reports, tracking all signed contracts, receipts, deposits and payments from clients
• Following up with the team post-event to complete a show report describing all elements of the event that went well or could have been executed better, and any comments about freelance crew and/or gear that will be beneficial for the team to be aware of for future events
• Creating crew lists for freelance crew required on all events
• Creating RFPs and POs as needed for specific equipment needed on events and coordinating delivery of equipment to the in-house shop and/or venue
• Coordinating delivery of client packages post-event as needed
• Making sure the team has all needed gear, crew, and design plots completed in a timely manner before an event and weekly production meetings
• Maintaining and updating sales projections for the team designer for events throughout the year
• Maintaining and updating client accounts, contacts, and opportunities for team designer
• Continuously updating confidential files and client database

Required Skills:

• Clear knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general computer skills
• Excellent communication and telephone etiquette
• A positive attitude, a desire to learn, grow, and take on new projects. Not afraid to ask questions
• Must be comfortable with basic math and Excel spreadsheet analyzation
• Must be organized, self-motivated, and comfortable working in a fast-paced environment