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Bentley Meeker Lighting & Staging, Inc.

Bentley Meeker Lighting & Staging, Inc. is hiring: Design & Sales Coordinator in

Bentley Meeker Lighting & Staging, Inc., New York, NY, US

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Responsibilities:

  • Maintaining schedules, calendars, and all track sheets (Google Docs, Excel) with upcoming events, venue walkthroughs, conference calls, etc.
  • Assisting the design team with writing and updating client proposals, and validating when a proposal can be sent to a client
  • Creating expense reports, tracking all signed contracts, receipts, deposits and payments from clients
  • Following up with the team post-event to complete a show report describing all elements of the event that went well or could have been executed better, and any comments about freelance crew and/or gear that will be beneficial for the team to be aware of for future events
  • Creating crew lists for freelance crew required on all events
  • Creating RFPs and POs as needed for specific equipment needed on events and coordinating delivery of equipment to the in-house shop and/or venue
  • Coordinating delivery of client packages post-event as needed
  • Making sure the team has all needed gear, crew, and design plots completed in a timely manner before an event and weekly production meetings
  • Maintaining and updating sales projections for the team designer for events throughout the year
  • Maintaining and updating client accounts, contacts, and opportunities for team designer
  • Continuously updating confidential files and client database

Required Skills:

  • Clear knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general computer skills
  • Excellent communication and telephone etiquette
  • A positive attitude, a desire to learn, grow, and take on new projects. Not afraid to ask questions
  • Must be comfortable with basic math and Excel spreadsheet analyzation
  • Must be organized, self-motivated, and comfortable working in a fast-paced environment