Event Planner

ROLES AND RESPONSIBILITIES:

The contractor shall provide facilitation services in collaboration efforts to assist event request, approval and support for PEO IEW&S and subordinate organizations. Prepare and provide draft and final reports relating to event planning and assist with the preparation, review and update of documentation, procedures, planning and projects. The contractor typical associated tasks include:

• Providing general administrative and logistics support to conference team
• Preparing administrative, conference-related documents and correspondence
• Proofreading and formatting documents, such as meeting invitations, confirmations, and thank-you letters and logistics fact sheets
• Preparing guidelines for reimbursements, posters and exhibits, preparation of abstracts, speaker facilitation
• Preparing agendas and/or programs
• Assisting in tasks such as mailing, collating and coordinating mail-outs, stuffing of folders and nametag printing and placement
• Staffing onsite registration desk
• Providing onsite conference support
• Recommending measures to improve methods, performance, and quality of product or service, and suggests changes to increase efficiency

MINIMUM QUALIFICATION/REQUIREMENTS:

A minimum of five (5) years relevant experience specific to government and international meetings required

• Provides general administrative and logistics support to conference team.
• Prepares administrative, conference-related documents and correspondence.
• Proofreads and formats documents, such as meeting invitations, confirmations, and thank-you letters; logistics fact sheets; guidelines for reimbursements, posters and exhibits, preparation of abstracts, speaker facilitation, agendas and/or programs.
• Leads tasks such as mailing, collating and coordinating mail-outs, stuffing of folders and nametags.
• Staffs onsite registration desk and provides conference support.
• US Citizenship and current Secret Clearance or having held one during the last two years. (History of higher clearance a plus)

MINIMUM EDUCATION:

• A Bachelor’s degree from an accredited college or university is required.
• Substitution for Education: Ten (10) or more years relevant experience in event planning, meeting coordination or conference management to include budget and large conference management with experience specific to government and international meetings in-lieu of degree

TRAVEL REQUIRED:

• Less than 15%

Established in 2006, Envision Innovative Solutions is a technology company that uses its knowledge and expertise to develop solutions and solve problems for commercial and government customers with a constant and deliberate commitment to performance and integrity.

Small Disadvantaged Business (SDB), offering a broad range of services.

Over time, we have developed expertise in staffing Technology projects and formed a Recruitment Service to provide staffing and solution needs to commercial customers. Our clients include many Technology and Financial Services companies. We have continued to grow, adding cutting edge networking solutions, web design and e-marketing services, as well as SEO strategy services.

Envision Innovative Solutions is an Equal Opportunity Employer committed to hiring and retaining a diverse workforce regardless of age. U.S. Citizenship is required for most positions.