Volunteer, Public Relations, and Special events Coordinator_NE-TX_101-Administra

Volunteer, Public Relations, and Special Events Coordinator

Location: Tyler, TX

Job Code: 22427

Job Family: Development

Direct Reports: None

FLSA: Non-Exempt

Job Summary:

Plans, develops, coordinates, manages, and monitors all public relations, volunteer, and special events activities related to the Area Coordinator; recruits, trains, coordinates, and monitors the work of volunteers to ensure ample staff support to meet program needs; plans and monitors all Salvation Army special events; writes and submits news and press releases and other marketing functions.

Essential Functions:

1. Marketing and Public Relations Responsibilities (30%):
   • Writes and submits news and press releases to radio, television, and print media to promote Salvation Army events, meetings, and projects.
   • Designs, develops, and prepares a quarterly newsletter to keep donors, media, and those requesting information up-to-date on the activities of The Salvation Army in the local area.
   • Supervises and participates in the creation, preparation, and/or upgrading of promotional materials.
   • Writes various articles to communicate and promote the service and progress of The Salvation Army in the community.
   • Prepares and conducts presentations for public relations, volunteer services, Development, and Advisory Board meetings.
   • Prepares and sends public relations information about Salvation Army programs to the general public.
   • Attends Salvation Army events and special meetings to take photographs and write articles for publication.
   • Designs, prepares layout, and generates charts, graphs, posters, bulletins, and programs as needed.
2. Volunteer Coordination Responsibilities (30%):
   • Recruits, screens, trains, and places volunteer staff ensuring adequate support is maintained.
   • Maintains up-to-date records on all volunteers and coordinates volunteer appreciation events.
   • Plans, schedules, and assigns work of volunteers; checks and approves work for accuracy and completeness.
   • Maintains contact with volunteers throughout their service; addresses their questions and concerns.
   • Prepares and maintains records and databases of volunteer information.
3. Special Events Coordination Responsibilities (30%):
   • Serves as lead coordinator of Christmas kettles and Angel Tree; contacts and secures locations for kettles.
   • Plans, organizes, and executes special event activities; evaluates special events for effectiveness.
   • Ensures appropriate promotion for events; directs and monitors event logistics and staffing.
4. Liaison Responsibilities (10%):
   • Contacts the media to create awareness of special interest or events of The Salvation Army.
   • Speaks to groups about Salvation Army programs to encourage support.

Other Responsibilities:

• Assists in preparing and administering the departmental budget.
• Travels, as needed, to represent The Salvation Army locally and throughout the state.
• Works weekend and evening hours as needed.

Minimum Qualifications Required:

Education and Experience: Bachelor's degree in Business Administration, Communications, Public Relations, Marketing, or related field, and four to five years of progressively responsible experience overseeing special events and/or volunteer-related activities, or any equivalent combinations of training and experience.

Certifications: Valid State Drivers License.

Physical Requirements: Ability to meet attendance requirements; communicate effectively; work under pressure; speak before large groups; travel to various locations.

Working Conditions: Work may be performed in an office environment with little or no physical discomforts.

Statement of Purpose: This document provides descriptive information about the above Salvation Army position. The Salvation Army reserves the right to make changes to this document as deemed necessary.

All employees recognize that The Salvation Army is a church and agree to uphold its religious mission.

Your signature below indicates that you have read and understand the job description and agree to perform the duties as assigned.

When an application is selected for review, typically, only applicants who meet the relevant education and experience requirements will be considered.

We appreciate your interest in employment opportunities with The Salvation Army!