Job TitleSales & Marketing Executive CoordinatorRequisitionJR000014279 Sales & Marketing Executive Coordinator (Open)LocationToronto, CanadaAdditional LocationsJob Description SummaryJob DescriptionSummaryThe Sales & Marketing Executive Coordinator / Business Operations Associate contributes to the development and completion of projects that vary in size and complexity, contributing to the success of their respective sales region. They are responsible for executing business processes that support all commercial functions of the organization, ensure client deliverables, achieve organizational standards, and help solve operational issues.The Business Operations Associate position provides the opportunity to manage key business processes and gain exposure to a variety of management, sales, marketing, event, and implementation challenges.Essential FunctionsExternal event management: Support the preparation, execution, and follow-up of commercial events, including, but not limited toVenue managementTravel arrangements for healthcare professionals (HCP)HCP assistance and relationship managementHealthcare compliance (HCC) process management and reportingBudget managementInternal meeting management: Support the preparation, execution, and follow-up of internal meetings and events, including, but not limited toMeeting coordination & participationVenue managementTravel arrangementsCateringBudget managementBudget process management: Support the budget management process including, but not limited toPurchase order preparation and processingBudget change request process managementMonthly spend reconciliation and reporting to FinanceTender/contract management: Support the Commercial team and collaborate with Pricing and Contracting, and other internal and external stakeholders to manage tenders and contracts including, but not limited toTender/contract dossier preparation and submissionTender/contract execution and monitoringVendor management: Partners with Procurement and Legal, to manage external vendors, including, but not limited toContract set-up and managementPO and invoice managementVendor auditProject and process management: Participates in European business operations projects supporting the development, implementation, and continuous improvement of standard operating proceduresGeneral Administration:Coordinate all Canadian employees site events and celebrationsCreate and manage the overall team annual calendarAssist in the coordination and application of policies and procedures for all Canadian employeesProvide on-boarding assistance to new employees including asset acquisition, procedure and systems trainingProvide administrative support to the General ManagerStakeholder management: Partners withOther functions such as Customer, Clinical and Technical Service, Pricing and Contracting, Professional Education, Marketing, etc. to meet company goalsExternal vendors to implement and execute processes and projects.Minimum RequirementsEducation / Experience / Skills:Minimum 5-7 years professional experience in business operations, sales or marketing support, personal assistance or general administration, or customer relationsCandidates with a bachelor's degree in business or a related field with prior pharma experienceFluent in English, both written and spoken and one other additional language of the respective sales region, further European languages are an advantageProficient in using Microsoft Office 365 (i.e., Word, Excel, PowerPoint, Outlook, Teams, SharePoint), additional experience in working with collaborative and work management software is an advantage (e.g., SmartSheet, MS Project, MindManager, etc.)High attention to detail and strong organizational skills are essentialAbility to thrive in a diverse and international work environmentAbility to work virtually with minimal supervision and collaborate in a matrix organizationAbility to work under pressure and retain high levels of confidentiality at all timesEnthusiastic and dedicated with a can-do attitude to workOrganizational Relationship/Scope:Reports to: General ManagerWorking Conditions:This is an office-based role in Mississauga, Ontario. Role requires some travel (10%) to the United States and Europe. Incumbent must maintain an up-to-date passport.Disclaimer:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.#LI-KD1
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Sales & Marketing Executive Coordinator