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Join to apply for the Communication Studies Department Administrative Support Coordinator I role at California Polytechnic State University (Cal Poly)

Job Summary:

This position provides continuity of operations with respect to Department, College and University mission and goals while ensuring compliance with University, College and Department policies and procedures and has significant autonomy and decision-making responsibility. Particular emphasis in the following areas: Program Support; Office Administration/Support; Supervision; Budget Planning and Administration/Accounting/Purchasing; Faculty Peer Review & Human Resources; Staff & Student Assistant Recruiting, Training & Review; Academic Affairs & Curriculum; Department Chair & Faculty Support; Recruitment & Appointment; Student Tracking & Support; Special Events & Projects.

The candidate is expected to work onsite for the first six months for training, with the possibility of discussing one remote workday per week after that period.

Department Summary:

The Communication Studies Department (COMS) is one of the largest academic units in the College of Liberal Arts. The department provides a B.A. degree and a minor in Communication Studies and supports three IRAs: a very active Debate program, which has expanded to include Spanish Language Debate; the Media & Communication Research Initiative, which supports undergraduate travel to present research projects; and Anthem, a poetry slam event. In addition to providing courses for its majors, it is responsible for offering courses to satisfy general education and breadth requirements for all Cal Poly students during the academic year with additional summer offerings.

Key Qualifications:

• Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines. Ability to maintain accuracy and complete tasks in a timely manner in a fast-paced environment.
• Ability to learn, interpret, and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to adapt to changing policies, procedures, and technology.
• Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Ability to actively problem solve and use effective interpersonal skills when working as a frontline contact with a variety of campus and community individuals.
• Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to manage moderately complex records; ability to gather and compile data from various sources and to present information in a clear and concise manner.

Education And Experience:

• High school diploma or its equivalent. Five years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-for-year basis.

Salary And Benefits:

Anticipated Hiring Range: $3,543 - $3,934
Classification Range: $3,542 - $5,566
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

Equal Opportunity and Excellence in Education and Employment:

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.

Supplemental Information:

Satisfactory completion of a background check (including a criminal records check) is required for employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.