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Landmarc Real Estate, Inc. is a real estate company headquartered in Fredericksburg, Virginia. With a focus on providing high-quality real estate services, Landmarc Real Estate, Inc. is committed to facilitating the buying, selling, and management of properties. Our company values integrity, professionalism, and a client-centered approach, striving to exceed expectations in every transaction.

Job Summary:

This is a pivotal leadership role within Landmarc Real Estate, Inc., responsible for managing a portfolio of communities in the Lynchburg, VA region while actively supporting business development efforts. The ideal candidate will be an independent, results-driven professional who thrives in a remote work environment yet remains aligned with our organization's policies, processes, and standards. This role is instrumental in fostering growth and ensuring seamless community management operations.

Key Responsibilities:

• Oversee and manage a portfolio of common interest community associations (to include HOAs, POAs, commercial POAs, commercial condominiums, residential condominium associations), ensuring compliance with regulations and company policies
• Serve as the primary point of contact for common interest community association boards, homeowners, and vendors
• Drive business development in the Lynchburg region by identifying growth opportunities and fostering relationships with potential clients in partnership with the President
• Collaborate with internal teams to develop strategic initiatives and improve service offerings
• Monitor financial performance and operational efficiencies within assigned communities
• Assist in the development and implementation of policies and best practices to enhance community management services
• Conduct periodic site visits to assess community needs, resolve issues, and strengthen client relationships
• Provide regular updates and reports to the President on portfolio performance, community satisfaction, and business development efforts
• Oversee day-to-day operation of each association in a portfolio to meet each client’s needs
• Execute decisions of each board in a timely and professional manner
• Returns phone calls and emails in 24 hours as required by company policy
• Prepares and distributes board packets prior to each board meeting as contract dictates
• Attend all board meetings per the board approved schedule
• Prepare and maintain all documents in each association's disclosure package as required by Virginia Property Owners’ Association Act and/or Virginia Condominium Act
• Solicit proposals for jobs or service contracts as directed by the board
• Reviews, code and approve each association’s weekly invoices according to the annual budget. Non-budgeted expenses require board approval
• Provide excellent service to board members, homeowners, residents and all other related parties
• Work with each board to prepare an annual budget in timeframe dictated by the association's documents
• Maintains familiarity with each Community Association's governing documents.
• Keep a working knowledge of the condition of each association managed.
• Provide oversight to all contractors, vendors and projects performed on behalf of the association.
• Perform other duties as assigned

Qualifications & Certifications:

• High School Diploma or GED required; Bachelor’s degree in business administration, real estate or a related field preferred.
• Minimum of 5 years of experience in common interest community association or property management, with a proven track record of leadership.
• Strong knowledge of Virginia Property Owners’ Association Act and Virginia Condominium Act regulations, policies, and best practices.
• Demonstrated ability to work independently and make informed decisions while following company protocols.
• Excellent communication and interpersonal skills, with the ability to build and maintain strong relationships.
• Proficiency in property management software (Vantaca) and Microsoft Office Suite.
• Ability to travel as needed for community visits, corporate office meetings, client meetings, and property inspections.
• Industry certifications strongly preferred , including:
• Certified Manager of Community Associations (CMCA)
• Association Management Specialist (AMS)
• Professional Community Association Manager (PCAM)
• Commitment to Professional Development: The successful candidate should demonstrate alignment with the standards and educational initiatives of the Community Associations Institute (CAI) and actively pursue ongoing professional development in the industry.

Physical & Work Environment Requirements:

• The role involves a combination of office-based administrative tasks and travel to client communities for on-site inspections.
• Must be able to operate standard office equipment, including a computer, phone, and printer.
• Travel may require sitting for extended periods while driving and walking through communities to assess conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Pre-employment Requirements:

• Offer of employment is contingent upon the successful completion of a background check, including but not limited to, criminal, credit and personal references.

Why Join Us?

• This is an exciting opportunity for a seasoned professional to take on a key leadership role in a growing company. If you are passionate about community management and eager to play a critical part in expansion efforts, we encourage you to apply!

Compensation and Benefits:

• Group health, dental, and vision coverage
• Short- and Long-Term Disability
• Company-paid term life insurance
• Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account)
• Paid twice per month
• Ten paid holidays
• Generous paid time-off (accrual begins 90 days from initial hire date)
• Employee Assistance Program
• Company-sponsored industry training and development
• Growth opportunities