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Editorial Coordinator Job Summary:

We’re looking for an Editorial Coordinator to join an Association in Washington, DC . This is a long-term, 40 hours a week contract role that will require you to work onsite two (2) days per week. As an Editorial Coordinator, you will be responsible for coordinating a range of editorial and production aspects of books and other products to help ensure an efficient workflow both within and across departments of Publishing. You’ll prepare accepted manuscripts for production by tracking and logging permissions for borrowed content, processing files, cleaning up and tagging text, and updating and formatting references as needed in both Microsoft Word and the digital workflow system. Additional duties include working closely with Marketing to track availability of promotional copy and advance reviews and acting as liaison with the Library of Congress for cataloging data. This position supports all steps required to prepare newly accepted books and other products for production.

Editorial Coordinator Responsibilities:

• Works with Director, Books Editorial and Editorial Development Team to prepare accepted manuscripts for production.
• Processes files in reference software, resolves software-generated queries and other issues, checks URLs, and edits references as needed.
• Organizes author forms and follows up with Acquisitions team about missing items.
• Cleans up manuscripts in Word using macros and assigns defined Word styles or reviews cleanup work done by freelance vendors.
• Completes check-in forms for manuscript items and updates in-house books publishing database.
• Forwards prepared manuscript to freelance copyeditor or assigned Senior Editor for copyediting.
• Prepares copyedited manuscripts for uploading to workflow system.
• Confirms uploading is complete and that all manuscript elements have been tagged correctly in the system.
• Reviews reference and citation links and resolves any outstanding issues.
• Moves any text queries or notes from the manuscript to the workflow system query or comments functions.
• Applies for Library of Congress Cataloging-in-Publication (CIP) data.
• Serves as primary contact with Library of Congress.
• Prepares PDFs of manuscripts or page proofs to upload.
• Completes online CIP applications.
• Distributes CIP data to Senior Editors when received.
• Coordinates with Marketing staff to ensure timely availability of promotional copy and advance promotional blurbs for use on covers.
• Tracks status of copy and blurbs.
• Follows up with Marketing on progress and availability.

Editorial Coordinator Qualifications:

• Bachelor’s degree in English or Communications, science, or behavioral science.
• 1+ years of relevant experience.
• Must have some basic knowledge of publishing (e.g., document structure, permissions, reference styling and format).
• Familiarity with style guides. Chicago Manual of Style preferred; AMA, APA also considered.
• Familiarity with copyright permissions requirements. Library of Congress CIP experience a plus.
• Strong proficiency with technology; familiarity with Word templates and macros preferred. Familiarity with publishing technology (e.g., InDesign, Adobe Acrobat) a plus.
• Exceptional written and verbal communication skills.
• Ability to creatively solve problems.
• Strong organizational, time management, and project management skills.