Executive Assistant-Dean of the College of Architecture, Art and ...
State of South Carolina - Clemson, South Carolina, us, 29634![State of South Carolina](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at State of South Carolina
Overview
- Apply
Overview
$46,655.00 - $65,000.00 Annually
Location :
Pickens County, SC
Job Type:
FTE - Full-Time
Job Number:
#109225
Agency:
Clemson University
Opening Date:
08/26/2024
Closing Date:
9/8/2024 11:59 PM Eastern
Class Code::
AI1000
Position Number::
#109225
Normal Work Schedule::
Other
Normal Work Schedule (Other)::
Mon-Fri, 8am-4:30pm
Pay Band:
Band 6
Opening Date:
08/23/2024
EEO Statement:
Equal Opportunity Employer
Agency Specific Application Procedures::
Please apply directly to the Clemson Careers page:https://jobs.clemson.edu/psc/ps/JOBS/EXT/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Applicant&JobOpeningId=109225&PostingSeq=1
Veteran Preference Statement:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Serves as the Executive Assistant to the Dean of the College of Architecture, Art, and Construction. Provides complex and confidential administrative support and leadership for the Dean and to the College. Manages the Dean's calendar, travel arrangements, college events and communication. Performs other duties as required.
JOB DUTIES:
40% - Essential - Executive Administrative Support: Manages the daily operations of the Dean's office using judgment in determining urgency of requests. Provides highly complex administrative assistance to the Dean. Manages and maintains the Dean's schedule using judgment in prioritizing meeting requests, as well as handling all travel arrangements. Gathers information and prepares various types of confidential correspondence, reports and presentations. Provides support and guidance for the college's departments. Prepares agendas, transcribes minutes, and prepares and distributes reports.
30% - Essential - Personnel Management: Prepares special reports and assignments, and researches information as requested relating to financial and personnel management. Coordinates the college's search activities for the new faculty hires, working with HR and departmental staff on the timely completion of hiring documentation. Prepares and coordinates sensitive and confidential documents regarding faculty evaluations, promotion and tenure and faculty searches.
15% - Essential - Communication: Serves as liaison for the Office of the Dean with various constituent groups, including directors, department chairs, provost and president's offices and other University administrative units, state agencies and commodity groups. Provides follow up assistance to these groups as needed. Collaborates with other administrative coordinators in the academic colleges and advises the dean on matters of administrative concern. Distributes communication to faculty, staff and students via email on college news, special events, etc.
10% - Essential - Office Management: Performs departmental accounting tasks, assists with management of office budget, processes reimbursements and payments. Orders supplies, Assists with reconciling monthly budget reports.
5% - Essential - Event Management: Plans, organizes, and coordinates special projects and events. Serves as the event planner, meeting scheduler for all College events, including faculty, staff and external advisory board meetings. Prepares and distributes materials for College meetings, conferences and retreats. Follows up to ensure timely receipt of information, reports and actions requested during these meetings.
Minimum and Additional Requirements
Education - Bachelor's Degree and experience in public administration, business administration, planning or public relations.Preferred Qualifications
Experience: 2+ years of high level administrative support
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note:
The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.