Library Administrative Coordinator (Hybrid)
University of California - Merced - Merced, California, United States, 95343![University of California - Merced](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at University of California - Merced
Overview
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Overview
71301Location
MercedFull/Part Time
Full TimeHiring Range
The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The full salary range for this position is STEP 1: $28.13- STEP 18: $41.03. The budgeted salary or hourly range that the University reasonably expects to pay for this position is STEP1: $28.13.Job Closing Date
Initial applicant review will begin on or around August 13th, 2024. Posting will remain open until filled.This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010. This position is hybrid with 2 remote days.About UC Merced
The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development.About the Job
The Library Administrative Services Unit is responsible for managing all administrative, personnel, and business operations for the Library. Under the direction of the Associate University Librarian for Operations and the Library Chief Administrative Officer, the Library Administrative Coordinator provides comprehensive oversight and coordination of all purchasing and administrative functions for the Library.KEY RESPONSIBILITIES
Purchasing/Accounting/Financial Duties:Serves as lead person for department's procurement and departmental orders requests from Library/GIS Center's 30+ employees.Coordinates and processes various purchase orders, requisitions, and Pro Card orders using the online procurement system.Manages Library's InterLibrary Loan lost book recharges and GIS Center's recharge process.Uses applicable University policies and procedures when reviewing and submitting orders.Creates, updates, and implements procedures related to purchasing activity with the Library.Ensures adherence to University and agency guidelines pertaining to purchasing and reimbursements.Monitors, maintains, and reconciles general ledgers for the Library's 30+ accounts.Provides vendors with information regarding payments and shipments as required.Submits budget/accounting requests to process expense and fund transfers.Administrative Duties:Provides guidance to Library units' supervisors/managers on personnel actions for 75+ academics, staff, and students.Serves as lead person for department's 30+ staff members' travel arrangements.May supervise library administration student employees.Coordinates a variety of special events/conferences/meetings for Library staff members.General Office Duties:Maintains shared office desk manual and electronic and paper filing systems.Collects and analyzes data required for special projects and prepares report summaries.Provides positive customer service to both internal and external customers at all times.Qualifications
EDUCATION and EXPERIENCEHigh School Diploma, General Equivalency Degree (GED), or equivalent. (Required)Bachelor's degree from an accredited university. (Preferred)Five (5) years administrative/clerical work experience. (Required)CRITICAL KNOWLEDGE AND SKILLSKnowledge of University of California policies and procedures.Ability to prioritize work and demonstrate initiative.Excellent organization/time management skills.Background Check
Background check will be required.Policy Statement
An online application is required for each position to apply. The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence.
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