UtahPresents
Administrative & Artist Services Coordinator
UtahPresents - Salt Lake City, Utah, United States, 84193![UtahPresents](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
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JOB SUMMARY:UtahPresents seeks an Administrative & Artist Services Coordinator to support daily operations and artistic programming. This position reports to the Operations Director and works closely with the Executive Director, assisting both with a range of administrative tasks.
The Administrative & Artist Services Coordinator plays an integral role in day-to-day operations and programming with a focus on artist services. An estimated 30% of time will be spent providing direct services to the more than 300 visiting artists UtahPresents brings to Salt Lake City each year.With UtahPresents’ expansive and evolving programming, this position is ideal for someone looking to advance a career in arts administration. The role requires someone organized and detail-oriented with strong communication and interpersonal skills. UtahPresents values individuals who can actively contribute to the diversity of viewpoints, experiences, and expertise of our staff.The salary range is $50,000 – $55,000. As part of the University of Utah, UtahPresents offers exceptional benefits including health, dental, life, and other types of insurance, retirement plans with a 14.2% employer contribution, generous paid time off, tuition reduction, and more. For additional information on U of U benefits: hr.utah.edu/benefitsThe Administrative & Artist Services Coordinator works full-time from UtahPresents’ offices at Kingsbury Hall. Standard hours are 9am – 5pm, Monday – Friday with some evening, holiday, and weekend work required for event support.
“Priority consideration will be given to applications received by end of day, August 11th.”RESPONSIBILITIES:Day-to-day OperationsProvide UtahPresents office presence: greeting and helping visitors, answering the phone, etc.· Maintain an accurate organizational calendar for UtahPresents with input from operations, community engagement, marketing/sales, development, facilities, and other University of Utah departments.· Manage calendars of Operations Director and Executive Director.· Assist Operations Director and Executive Director with a variety of communications: outreach to schedule and prepare for meetings, taking and distributing notes, drafting documents, etc.· Coordinate purchase card documentation for Operations Director and Executive Director.· Book staff travel.Programming & Artist Services CoordinationCoordinate and attend planning meetings.· Contribute to drafting, reviewing, and processing of artist contracts.· Assist with communicating details of artist contracts to box office, marketing/sales, development, and production teams via checklists, events meetings, and other internal systems.· Arrange transportation, lodging, and meals/hospitality for visiting artists; manage annual budget for these areas.· Together with the Production Manager and Community Engagement Manager, communicate directly with artists during engagements to coordinate plans, answer questions, and address issues.· Help ensure UtahPresents fulfills all contractual obligations with presented artists.Special Projects as opportunities arise and time allows; for example, coordinating search committees to fill staff vacancies or organizing staff to achieve collaborative projects.*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of the position.MINIMUM QUALIFICATIONS:Bachelor’s degree in a related field plus one year directly related experience or equivalency, or three or more years of experience in a related field. Demonstrated ability to work independently, analyze, and make decisions related to program content.
Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.ADDITIONAL REQUIREMENTS:3+ years of arts administration experience within the performing arts/live events industry.· Familiarity with performance engagement contracts.· Strong interpersonal skills and the ability to work enthusiastically with a wide range of individuals to foster productive partnerships and relationships.· Strong communication skills, both verbal and written.· Highly organized; capable of prioritizing and managing multiple projects/relationships simultaneously; attention to detail and follow-through.· Computer skills, including Microsoft Office and an ability to learn job specific software.· Analytical skills, good judgment, and sensitivity including with regards to confidential information.· Passionate about the mission of UtahPresents.· Handle cash and credit cards for purchases, ensuring accurate tracking of all transactions and a careful accounting for each party.· Valid driver’s license is required.PREFERENCES:- Prior experience directly supporting executive leadership- Prior experience with budget management
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The Administrative & Artist Services Coordinator plays an integral role in day-to-day operations and programming with a focus on artist services. An estimated 30% of time will be spent providing direct services to the more than 300 visiting artists UtahPresents brings to Salt Lake City each year.With UtahPresents’ expansive and evolving programming, this position is ideal for someone looking to advance a career in arts administration. The role requires someone organized and detail-oriented with strong communication and interpersonal skills. UtahPresents values individuals who can actively contribute to the diversity of viewpoints, experiences, and expertise of our staff.The salary range is $50,000 – $55,000. As part of the University of Utah, UtahPresents offers exceptional benefits including health, dental, life, and other types of insurance, retirement plans with a 14.2% employer contribution, generous paid time off, tuition reduction, and more. For additional information on U of U benefits: hr.utah.edu/benefitsThe Administrative & Artist Services Coordinator works full-time from UtahPresents’ offices at Kingsbury Hall. Standard hours are 9am – 5pm, Monday – Friday with some evening, holiday, and weekend work required for event support.
“Priority consideration will be given to applications received by end of day, August 11th.”RESPONSIBILITIES:Day-to-day OperationsProvide UtahPresents office presence: greeting and helping visitors, answering the phone, etc.· Maintain an accurate organizational calendar for UtahPresents with input from operations, community engagement, marketing/sales, development, facilities, and other University of Utah departments.· Manage calendars of Operations Director and Executive Director.· Assist Operations Director and Executive Director with a variety of communications: outreach to schedule and prepare for meetings, taking and distributing notes, drafting documents, etc.· Coordinate purchase card documentation for Operations Director and Executive Director.· Book staff travel.Programming & Artist Services CoordinationCoordinate and attend planning meetings.· Contribute to drafting, reviewing, and processing of artist contracts.· Assist with communicating details of artist contracts to box office, marketing/sales, development, and production teams via checklists, events meetings, and other internal systems.· Arrange transportation, lodging, and meals/hospitality for visiting artists; manage annual budget for these areas.· Together with the Production Manager and Community Engagement Manager, communicate directly with artists during engagements to coordinate plans, answer questions, and address issues.· Help ensure UtahPresents fulfills all contractual obligations with presented artists.Special Projects as opportunities arise and time allows; for example, coordinating search committees to fill staff vacancies or organizing staff to achieve collaborative projects.*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of the position.MINIMUM QUALIFICATIONS:Bachelor’s degree in a related field plus one year directly related experience or equivalency, or three or more years of experience in a related field. Demonstrated ability to work independently, analyze, and make decisions related to program content.
Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.ADDITIONAL REQUIREMENTS:3+ years of arts administration experience within the performing arts/live events industry.· Familiarity with performance engagement contracts.· Strong interpersonal skills and the ability to work enthusiastically with a wide range of individuals to foster productive partnerships and relationships.· Strong communication skills, both verbal and written.· Highly organized; capable of prioritizing and managing multiple projects/relationships simultaneously; attention to detail and follow-through.· Computer skills, including Microsoft Office and an ability to learn job specific software.· Analytical skills, good judgment, and sensitivity including with regards to confidential information.· Passionate about the mission of UtahPresents.· Handle cash and credit cards for purchases, ensuring accurate tracking of all transactions and a careful accounting for each party.· Valid driver’s license is required.PREFERENCES:- Prior experience directly supporting executive leadership- Prior experience with budget management
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