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Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:
Communication and Events Coordinator, Alumni and Parent Engagement

Job Details and Requirement:

BASIC FUNCTION:

Manage the production of compelling, effective communications and publications in a number of different formats including web, social media, email, print, flyer, letter, memo, etc. for Claremont McKenna College alumni, parents, faculty, students, staff, and the other Claremont Colleges. Aid in the planning and execution and drive attendance for events and programs. Provide backup for CMC Supply Shop tasks and assist with on-campus sales. Perform a broad range of support functions in the Office of Alumni and Parent Engagement; support the assistant/associate and directors of Alumni and Parent Engagement.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

• Collaborate with staff to manage office and event communications across various platforms, including Almabase email invitations, social media (Instagram, Facebook, Engage.CMC, TikTok, LinkedIn), printed publications, newsletters, and Class Notes.
• Utilize basic design knowledge to create and maintain regular updates to the visual aspects and content for the office-specific and Regional Chapter webpages.
• Manage the communication schedule for the Office of Alumni and Parent Engagement. Coordinate with staff to schedule, send, and track all communication sent out by either mail or email.
• Collaborate across departments to coordinate Advancement communications and maintain a strategic schedule for consistency and alignment.
• Assist in the preparation of Class Notes for the CMC magazine, including verification of deaths, births, marriage dates, and questionable facts. Assemble and edit notes before sending to Strategic Communications for print.
• Coordinate communication and event details with coaches, staff, and alumni for CMS athletic events involving alumni.
• Provide administrative and staff support for events as assigned, including the creation of all signage and slide shows for events, assisting with setting up and tear down and registration and guest support.
• Perform tasks in support of alumni and parent engagement programs including: sending and receiving correspondence; querying the database to create lists and other files; etc.
• Support the Assistant Directors with order fulfilment, inventory and customer correspondence for the CMC Supply Shop. Assist with set up and tear down and store staffing during on campus sales.
• Work in a collaborative, flexible, and team focused manner.
• Demonstrate professionalism and poise in responding to the public and various internal constituencies, including trustees, donors, faculty members, students, and staff.
• Cross-train on other administrative functions in order to knowledgeably field questions and perform tasks in colleagues' absence or in support of colleagues as needed.
• Perform other essential duties and tasks specific to the position and other duties as assigned.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: High school diploma, GED or equivalent combination of education and experience is required.

EXPERIENCE: 3-4 years of additional education and training, or any combination of education, training or experience that provides the required knowledge, skills and ability. Knowledge of selective, private higher education external relations activities is preferred.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• A high level of proficiency in Word, Excel, Outlook and other Microsoft Office software, plus ability to learn and adapt to new software.
• Basic knowledge of Almabase.
• Ability to utilize software-and to work with outside designers when needed-to create effective, attractive communications for a variety of purposes, with graphics where appropriate.
• Requires exceptional professional writing, editing, and analytical skills. Must possess strong verbal skills.
• Requires superior organizational skills, an ability to work independently with minimal direction. Must be detail-oriented.
• Flexibility and ability to juggle competing priorities and support numerous initiatives and professional staff members.
• Requires excellent goal-oriented management skills. Must have ability to work collaboratively and professionally with student employees and volunteers.
• Requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students. Must have ability to work effectively with volunteers, the donor community, with the academic community, and with colleagues.
• Experience with database functions and queries, particularly with Blackbaud's Raiser's Edge.
• Proficiency in the use of email software and the ability to manipulate attachments.
• Collaborative spirit and service-oriented attitude.

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Regular hours may vary due to the needs of the College. Weekend and evening work hours may be required. This position may require some local travel.

CLASSIFICATION AND STATUS: This is a full-time, 12-month, year-round, non-exempt, benefits-eligible position.

Supervisor - AB1825: No

Mandatory Reporter - CA Penal Code: Yes

Responsible Employee - Title IX: No

Campus Security Authority - The Clery Act: No

PHYSICAL REQUIREMENTS: This position may require the ability to lift materials and supplies for events, such as floral arrangements, chairs, podium, etc., up to 50 pounds.

APPROXIMATE PAY RANGE: $24.00 - $26.00 per hour.

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop over time, accordingly the College reviews this job description on a periodic basis and make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is "at-will" meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual's disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC's discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.