OPC Marketing Manager

Manages the Control, Gift Room, and Guest Service Agents. Serves as an administrative assistant to the Director of Marketing. Processes payroll for Field marketing.
DUTIES
Works closely with the Brokers who provide tours for Westgate
Provides information and handles corrections necessary for their payroll
Requests location and MC numbers for new brokers
Maintains files with broker contracts
Provides brokers with Premium information / qualifications, etc.
Processes all Gifting, Reservations and Marketing payroll
Handles corrections for paychecks
Coordinates new hire paperwork with Human Resources
Makes sure new team members are in the system in time for payroll processing
Works with Orlando for corrections to SAMS reports
Requests MC numbers from Orlando
Oversees the Control and Gifting staff
Responsible for Gift room cash control
Sets up contracts with locations for shows and events, including W-9s, check requests. All aspects of setting up for shows and events including preparation of cars, tables, chairs, paperwork and staff
Responsible for all file and log maintenance pertaining to shows and events
Responsible for tracking Marketing vehicles tags, registration, miles and gas.
Create schedules, assigns days off, vacation time, etc.
Orders office supplies
Serves as IT point person for computers, telephones, printers & fax machine
Interviews and hires all new team members
Handles all progressive discipline
Audits POS paperwork before sending to Orlando
Administrative Assistant to the Director of Marketing
Runs reports, type memos & newsletters
Handles contracts with Brokers, Vendors
Manages leases for locations
Reconciles rent schedule, tracks & distributes rent checks for locations
Supplies reports for Director of Marketing
Reconciles, codes, submits & tracks AP requests
Tracks, codes & submits any receivables
Handles all ordering of Uniforms, supplies for booths, signage, etc.
Develops Premium agreements, Location and Sub-lease agreements as needed
Obtains Business Licenses for new locations, re-news licenses for current locations
SUPERVISORY RESPONSIBILITIES
Oversee Gifting, Reservations and Marketing staff.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); one to three years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and comprehend instructions, correspondence and memos. Ability to write professional correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other team members of the organization.
Additional Information
All your information will be kept confidential according to EEO guidelines.

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