Stetson University
Assistant Director of Admissions for the School of Music
Stetson University, Deland, Florida, us, 32723
Job Description
The Assistant Director of Admissions for the School of Music reports directly to the Associate Director of Recruitment and works closely with the School of Music team to recruit, retain, and enroll the highest quality student musicians. The Assistant Director represents the University and the School of Music in all phases of the admissions program and will support the Director in the organization and coordination of the entire admissions program of the School of Music, ensuring balanced annual enrollment goals; plans and organizes audition days, scheduling all auditions and visits of prospective music students; coordinates the "Hi-Notes-Be A Music Major for a Day" program in which prospective students are paired for shadowing with current students; and maintains a database of prospective students. Organization is key in this position as it is the bridge between the School of Music and Enrollment Management. Additionally, the Assistant Director is the liaison for off-campus performance opportunities for students.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Employment duties will include, but not be limited to:Work in a sales-like admissions and prospect management approach to a designated recruitment territory in an environment where recruiters are responsible for reaching enrollment and net revenue goals assigned to themManage the creation, implementation, execution, and confirmation of decisions of the School of Music Audition processWork in collaboration with the Director of Financial Aid and the Dean of the School of Music in financial aid packagingWith supervising student workers, coordinate the School of Music Hi-Note Visits and communicate with family, faculty, and staff of schedules and any changesWork with the Dean of the School of Music and faculty on a regular basis to make sure all elements of student's files are updated and provide faculty information on students decision-makingDaily responsibilities include communication with a large number of prospective students through heavy phone outreach; personal e-mails, notes, individual appointments, and group presentations are also expectedManage the planning of prospective student recruitment activities, extensive outreach, and travelComplete evening and weekend work, extensive phone use and telemarketing, travel, and directive counseling for individuals and groupsMust become knowledgeable about all aspects of Stetson University including academic programs, campus events and activities, orientation, athletics, housing, financial aid, billing, college policy, and important datesThrough heavy use of outgoing contacts via phone, email, IM, etc., cultivate, engage, grade, persuade, and close prospective students; always qualify conversation and generate next steps (application, enrollment deposit, FAFSA, housing application, registration, etc.)Determine the best next contact for each of the hot prospects in the territory, which involves regular use of the arsenal, which comprises both printed and web information collected for this purpose and members of the campus community - i.e., faculty, alumni, current students, coaches, and parents of current students.Lead group information sessions and also meet one-on-one with parents and prospective students to provide information and assist in the application process; give campus toursAfter receipt of application materials, determine and inform students of acceptance and award of scholarshipsReview files for acceptance and present admission recommendation to admissions committee; review files for scholarshipMake financial aid packaging/depth sounding callPerforms other site and position specific functions as assignedRequired Skills
Must be a naturally persuasive, creative problem solver who thrives in an upbeat environment with non-standard and varied working hoursMust be a self-motivated, enthusiastic, goal-oriented individual with superior presentation, organizational, and interpersonal skillsDemonstrated ability to follow direction, problem solve, manage multiple priorities, and meet goalsAbility to work effectively with a wide diversity of people as well as the ability to establish and maintain effective working relationships with all members of the University community-specifically admissions staff and all music faculty, current music majors, and a tightly knit staff of work study students supervised by the Assistant Director in the Music Admissions OfficeDemonstrated excellence in oral and written communication skills producing and presenting information in a concise and compelling mannerAbility to work effectively in an entrepreneurial environment committed to high standards of performance and ambitious goals for growth and institutional developmentProven ability to work effectively as a member of a team and foster collegial relationships with diverse constituencies, such as faculty, students, alumnae, and staffStrong computer skills and experience with database managementDemonstrated competency in data collection and analysis relevant to interpreting market trends, competition, and admissions and enrollment statisticsMust be able to work varied hours: regular hours, nights, weekends, and some holidaysRequires some physical effort, i.e. some standing and walking, frequent light lifting (5-10 lbs); and manual dexterity in the operation of office equipment; extended periods of time at a keyboard; perceptual demands for color, sound, form, and depth; occasional and, at times, frequent hours outside the normal University scheduleSupport the University's Mission and Values in their roleRequired Experience
High School diplomaDesire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better placeMust possess and maintain a valid driver's license and an acceptable driving record as determined by the University's auto insurance carrier.
Ideal Candidate Qualifications:
Bachelor's degree from a four-year college or university1-3 years of music admissions/recruitment and music knowledgeWork Environment:
Mainly indoor working environment with access to Air Conditioning/HeatMajority of work completed on a laptop/pcMinimum noise levelProfessional Office atmosphere with dress code
Salary Grade:
5
The Assistant Director of Admissions for the School of Music reports directly to the Associate Director of Recruitment and works closely with the School of Music team to recruit, retain, and enroll the highest quality student musicians. The Assistant Director represents the University and the School of Music in all phases of the admissions program and will support the Director in the organization and coordination of the entire admissions program of the School of Music, ensuring balanced annual enrollment goals; plans and organizes audition days, scheduling all auditions and visits of prospective music students; coordinates the "Hi-Notes-Be A Music Major for a Day" program in which prospective students are paired for shadowing with current students; and maintains a database of prospective students. Organization is key in this position as it is the bridge between the School of Music and Enrollment Management. Additionally, the Assistant Director is the liaison for off-campus performance opportunities for students.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Employment duties will include, but not be limited to:Work in a sales-like admissions and prospect management approach to a designated recruitment territory in an environment where recruiters are responsible for reaching enrollment and net revenue goals assigned to themManage the creation, implementation, execution, and confirmation of decisions of the School of Music Audition processWork in collaboration with the Director of Financial Aid and the Dean of the School of Music in financial aid packagingWith supervising student workers, coordinate the School of Music Hi-Note Visits and communicate with family, faculty, and staff of schedules and any changesWork with the Dean of the School of Music and faculty on a regular basis to make sure all elements of student's files are updated and provide faculty information on students decision-makingDaily responsibilities include communication with a large number of prospective students through heavy phone outreach; personal e-mails, notes, individual appointments, and group presentations are also expectedManage the planning of prospective student recruitment activities, extensive outreach, and travelComplete evening and weekend work, extensive phone use and telemarketing, travel, and directive counseling for individuals and groupsMust become knowledgeable about all aspects of Stetson University including academic programs, campus events and activities, orientation, athletics, housing, financial aid, billing, college policy, and important datesThrough heavy use of outgoing contacts via phone, email, IM, etc., cultivate, engage, grade, persuade, and close prospective students; always qualify conversation and generate next steps (application, enrollment deposit, FAFSA, housing application, registration, etc.)Determine the best next contact for each of the hot prospects in the territory, which involves regular use of the arsenal, which comprises both printed and web information collected for this purpose and members of the campus community - i.e., faculty, alumni, current students, coaches, and parents of current students.Lead group information sessions and also meet one-on-one with parents and prospective students to provide information and assist in the application process; give campus toursAfter receipt of application materials, determine and inform students of acceptance and award of scholarshipsReview files for acceptance and present admission recommendation to admissions committee; review files for scholarshipMake financial aid packaging/depth sounding callPerforms other site and position specific functions as assignedRequired Skills
Must be a naturally persuasive, creative problem solver who thrives in an upbeat environment with non-standard and varied working hoursMust be a self-motivated, enthusiastic, goal-oriented individual with superior presentation, organizational, and interpersonal skillsDemonstrated ability to follow direction, problem solve, manage multiple priorities, and meet goalsAbility to work effectively with a wide diversity of people as well as the ability to establish and maintain effective working relationships with all members of the University community-specifically admissions staff and all music faculty, current music majors, and a tightly knit staff of work study students supervised by the Assistant Director in the Music Admissions OfficeDemonstrated excellence in oral and written communication skills producing and presenting information in a concise and compelling mannerAbility to work effectively in an entrepreneurial environment committed to high standards of performance and ambitious goals for growth and institutional developmentProven ability to work effectively as a member of a team and foster collegial relationships with diverse constituencies, such as faculty, students, alumnae, and staffStrong computer skills and experience with database managementDemonstrated competency in data collection and analysis relevant to interpreting market trends, competition, and admissions and enrollment statisticsMust be able to work varied hours: regular hours, nights, weekends, and some holidaysRequires some physical effort, i.e. some standing and walking, frequent light lifting (5-10 lbs); and manual dexterity in the operation of office equipment; extended periods of time at a keyboard; perceptual demands for color, sound, form, and depth; occasional and, at times, frequent hours outside the normal University scheduleSupport the University's Mission and Values in their roleRequired Experience
High School diplomaDesire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better placeMust possess and maintain a valid driver's license and an acceptable driving record as determined by the University's auto insurance carrier.
Ideal Candidate Qualifications:
Bachelor's degree from a four-year college or university1-3 years of music admissions/recruitment and music knowledgeWork Environment:
Mainly indoor working environment with access to Air Conditioning/HeatMajority of work completed on a laptop/pcMinimum noise levelProfessional Office atmosphere with dress code
Salary Grade:
5