Exyte
Design Manager Assistant
Exyte, Chandler, Arizona, United States, 85249
Discover your exciting role
Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third-party agency.
The Design Management Assistant (Design Operations) is responsible for providing support for the day-to-day activities within the Project Design Management team; namely: administrative support to Design Managers, as required. Support includes managing design documents and filing systems word processing, appointment scheduling, organizing, and packaging time sensitive project deliverables.
Explore your tasks and responsibilities
Supports Design Managers in the day-to-day operations of their projectsCoordinates with Design Managers to prioritize, plan, schedule, and organize meetings and other project activitiesProactively identifies opportunities to take ownership of tasks from Design Managers day-to-day activities - including making suggestions to improve workflows and task completionAssists with positive, timely, professional communication and presentations for key internal and external stakeholders - especially in support of presentations for recurring project meetingsAttends project meetings, records and posts meeting notesAssists is preparing project KPIs and other information in preparation for project meetings and deliverable trackingAssists with tracking and expediting project design deliverables and SDC deliverablesDocument gathering, organizing and transmitting in support of project team and project objectivesExpedite project deliverables and update Design Deliverables Schedule (DDS) accordinglyProvides Back-up/support to other administrative staff as requiredProvides on-boarding support and assistance for newly hired personnel as well as staff newly assigned to a projectAssist in project close-outOther duties as assignedThe information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.
Show your expertise
High School Diploma or GED requiredKnowledge of business English, spelling and punctuationSkill in composition and accurate production of correspondence, reports and other documents and materialsKnowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)Strong interpersonal and communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staffAbility to work efficiently and possess excellent time management skillsOutstanding organizational skillsDetail orientedConstruction and/or Engineering Consulting industry experience preferred
Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third-party agency.
The Design Management Assistant (Design Operations) is responsible for providing support for the day-to-day activities within the Project Design Management team; namely: administrative support to Design Managers, as required. Support includes managing design documents and filing systems word processing, appointment scheduling, organizing, and packaging time sensitive project deliverables.
Explore your tasks and responsibilities
Supports Design Managers in the day-to-day operations of their projectsCoordinates with Design Managers to prioritize, plan, schedule, and organize meetings and other project activitiesProactively identifies opportunities to take ownership of tasks from Design Managers day-to-day activities - including making suggestions to improve workflows and task completionAssists with positive, timely, professional communication and presentations for key internal and external stakeholders - especially in support of presentations for recurring project meetingsAttends project meetings, records and posts meeting notesAssists is preparing project KPIs and other information in preparation for project meetings and deliverable trackingAssists with tracking and expediting project design deliverables and SDC deliverablesDocument gathering, organizing and transmitting in support of project team and project objectivesExpedite project deliverables and update Design Deliverables Schedule (DDS) accordinglyProvides Back-up/support to other administrative staff as requiredProvides on-boarding support and assistance for newly hired personnel as well as staff newly assigned to a projectAssist in project close-outOther duties as assignedThe information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.
Show your expertise
High School Diploma or GED requiredKnowledge of business English, spelling and punctuationSkill in composition and accurate production of correspondence, reports and other documents and materialsKnowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)Strong interpersonal and communication skills, including writing and verbal skills to interface effectively with all levels of leadership and staffAbility to work efficiently and possess excellent time management skillsOutstanding organizational skillsDetail orientedConstruction and/or Engineering Consulting industry experience preferred