Mountvernonchamber
Office Administrator/Marketing Coordinator
Mountvernonchamber, Washington, District of Columbia, us, 20022
We are looking for a talented, self-motivated individual to join our team as an Office Administrator/ Marketing Coordinator. The ideal candidate is an outgoing person who is extremely organized, excels with customer service, has experience with marketing and business development, and manages time well to schedule and complete tasks.
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.This is a 1.0 FTE position. It includes full benefits.
The Company HKP Architects is an award-winning firm located in Mount Vernon, Washington, specializing in educational, civic, affordable housing, and residential design. Our focus and passion centers around sustainability and community. Established in 1952, HKP has grown from a small-town general practice to a regionally recognized and respected firm known for service, quality, and civic engagement. We are currently a talented group of seven, looking to grow at a steady pace. Our culture fosters growth, collaboration, and personal job satisfaction.
Responsibilities
As the Office Administrator you will be responsible for the day-to-day operations and logistics of HKP Architects and the building being “open for business.” This position is intended to be in-person, in office. Duties may include, but are not limited to:
Reception tasks including answering office phone and greeting visitorsManaging the scheduling of conference rooms in OutlookManaging office supplies and equipmentReceiving, distributing, and sending mail daily; scanning and forwarding appropriate documents to bookkeeperMaintaining postage and mailing suppliesManaging janitorial services and suppliesMaintaining annual membership registrations and software licensesMaintaining filing systems of the firm’s human resources, administration, and management systemsOrdering certificates of insurance for projectsCoordinating maintenance of the firm’s technical and materials library, including code booksOrganizing office eventsTracking and reporting employee billable and non-billable hours, including holidays and Paid Time OffTracking internal and project costs reimbursable to employeesTracking project reimbursable costs for invoicingWorking with outside bookkeeper to monitor tasks such as processing payroll, reconciling accounts, generating annual and monthly financial reports, managing payables and generating invoicesCoordinating with outside bookkeeper for invoicing from consultants, payments to consultants and vendors, and depositing payments from clientsWorking with bookkeeper to print checks, get partner signatures, and sendCoordinating communications and invoicing with other building tenants and with building owner (HKP Properties) managing invoicing and payments for building utilities and maintenance servicesCreating and managing standardized forms and processes to facilitate efficient operations for the firmOverseeing organization of general office folders on the network
As the Marketing Coordinator, you will manage all aspects of marketing and branding, and support business development. Duties may include, but are not limited to:
Maintaining HKP’s brand guide and all uses of the brand identitySupporting in the annual preparation of the strategic plan, and its alignment with marketingLeading the marketing calendarLeading website managementCreating monthly blog posts and quarterly newslettersCreating social media content and managing all social accountsManaging the contact and mailing list(s)Managing the media contact listAssisting with Hubspot (or other CRM)Leading setting up business development opportunitiesCoordinating public relations campaignsWriting press releasesAssisting in the hiring, scheduling, and execution of project and firm photographyManaging online reviews – Yelp, Google, etc.Leading the development of Statement of Qualifications and interview materialsCoordinating award applicationsIdentifying and developing speaking engagement opportunitiesCoordinating community outreach and volunteer opportunities
Pay and Benefits
Base Salary $53,600.00 (1.0 FTE), commensurate with experience.Full medical, dental, and vision insuranceAnnual bonus based on net profitMatching 401K plan up to 3% annual salaryNine (9) paid holidays per yearFifteen (15) paid Personal Time Off days per year$500 continuing education annual stipend
Required Professional Skills
Experience in providing support for marketing, finance, human resources, and facility operationsSelf-motivated and able to work independently with minimal directionCapable of managing multiple, complex schedulesAbility to consistently meet deadlinesAbility to quickly learn and utilize multiple technologies related to project management and business development/marketingAbility to pitch in and assist on any level of task when the work calls for itWriting skillsFriendly, welcoming personalityOpen and honest communications
Required Technical Skills
WordExcelPowerpointQuickbooks OnlineAdobe AcrobatAdobe Creative Cloud (InDesign, Photoshop and Illustrator specifically)OutlookMicrosoft TeamsZoom
Beneficial Technical Skills
HubspotHarvestSmartsheet
Why Should You Apply?
We have a unique firm with a passion for design, community, and sustainabilityYou enjoy being around other creative people and working together as a teamYou want to utilize your unique skills to help a small company grow to its full potential
Interested? Please e-mail a cover letter and resume to Julie Blazek and Brian Poppe at hkp@hkpa.com.
#J-18808-Ljbffr
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.This is a 1.0 FTE position. It includes full benefits.
The Company HKP Architects is an award-winning firm located in Mount Vernon, Washington, specializing in educational, civic, affordable housing, and residential design. Our focus and passion centers around sustainability and community. Established in 1952, HKP has grown from a small-town general practice to a regionally recognized and respected firm known for service, quality, and civic engagement. We are currently a talented group of seven, looking to grow at a steady pace. Our culture fosters growth, collaboration, and personal job satisfaction.
Responsibilities
As the Office Administrator you will be responsible for the day-to-day operations and logistics of HKP Architects and the building being “open for business.” This position is intended to be in-person, in office. Duties may include, but are not limited to:
Reception tasks including answering office phone and greeting visitorsManaging the scheduling of conference rooms in OutlookManaging office supplies and equipmentReceiving, distributing, and sending mail daily; scanning and forwarding appropriate documents to bookkeeperMaintaining postage and mailing suppliesManaging janitorial services and suppliesMaintaining annual membership registrations and software licensesMaintaining filing systems of the firm’s human resources, administration, and management systemsOrdering certificates of insurance for projectsCoordinating maintenance of the firm’s technical and materials library, including code booksOrganizing office eventsTracking and reporting employee billable and non-billable hours, including holidays and Paid Time OffTracking internal and project costs reimbursable to employeesTracking project reimbursable costs for invoicingWorking with outside bookkeeper to monitor tasks such as processing payroll, reconciling accounts, generating annual and monthly financial reports, managing payables and generating invoicesCoordinating with outside bookkeeper for invoicing from consultants, payments to consultants and vendors, and depositing payments from clientsWorking with bookkeeper to print checks, get partner signatures, and sendCoordinating communications and invoicing with other building tenants and with building owner (HKP Properties) managing invoicing and payments for building utilities and maintenance servicesCreating and managing standardized forms and processes to facilitate efficient operations for the firmOverseeing organization of general office folders on the network
As the Marketing Coordinator, you will manage all aspects of marketing and branding, and support business development. Duties may include, but are not limited to:
Maintaining HKP’s brand guide and all uses of the brand identitySupporting in the annual preparation of the strategic plan, and its alignment with marketingLeading the marketing calendarLeading website managementCreating monthly blog posts and quarterly newslettersCreating social media content and managing all social accountsManaging the contact and mailing list(s)Managing the media contact listAssisting with Hubspot (or other CRM)Leading setting up business development opportunitiesCoordinating public relations campaignsWriting press releasesAssisting in the hiring, scheduling, and execution of project and firm photographyManaging online reviews – Yelp, Google, etc.Leading the development of Statement of Qualifications and interview materialsCoordinating award applicationsIdentifying and developing speaking engagement opportunitiesCoordinating community outreach and volunteer opportunities
Pay and Benefits
Base Salary $53,600.00 (1.0 FTE), commensurate with experience.Full medical, dental, and vision insuranceAnnual bonus based on net profitMatching 401K plan up to 3% annual salaryNine (9) paid holidays per yearFifteen (15) paid Personal Time Off days per year$500 continuing education annual stipend
Required Professional Skills
Experience in providing support for marketing, finance, human resources, and facility operationsSelf-motivated and able to work independently with minimal directionCapable of managing multiple, complex schedulesAbility to consistently meet deadlinesAbility to quickly learn and utilize multiple technologies related to project management and business development/marketingAbility to pitch in and assist on any level of task when the work calls for itWriting skillsFriendly, welcoming personalityOpen and honest communications
Required Technical Skills
WordExcelPowerpointQuickbooks OnlineAdobe AcrobatAdobe Creative Cloud (InDesign, Photoshop and Illustrator specifically)OutlookMicrosoft TeamsZoom
Beneficial Technical Skills
HubspotHarvestSmartsheet
Why Should You Apply?
We have a unique firm with a passion for design, community, and sustainabilityYou enjoy being around other creative people and working together as a teamYou want to utilize your unique skills to help a small company grow to its full potential
Interested? Please e-mail a cover letter and resume to Julie Blazek and Brian Poppe at hkp@hkpa.com.
#J-18808-Ljbffr