INTERIOR DESIGNER - ADMINISTRATOR

SUMMARY DESCRIPTIONThis position supports the entire design team. It is a critical role that helps to keep the team organized and on track on each project. This position also supports and coordinates the accounting and budgeting compliance for the design team with the construction and accounting departments.ESSENTIAL DUTIES AND RESPONSIBILITIESGenerates purchase orders for the design teamAssists with tracking and ordering shipmentsReviews and approves interior design invoicesResearches and tracks past-due invoices, payments, and credit memosAssists with receiving warehouse inventoriesOversees damaged goods received and makes appropriate claims with vendorsHandles monthly reconciliation of design purchasing credit cardApplies monthly credit card charges to appropriate projects in E-BuilderUses E-Builder software for maintaining the records of activityDecision-making is limited to company policies and procedures and generally will only affect individual jobEXPERIENCETwo or more years of related experienceKnowledge in working with procurement processesKnowledge of working with a design group as an assistantExperience working with AP and invoiceEDUCATIONBusiness or Accounting degree preferredSKILLS/CERTIFICATIONSUnderstanding of interior design purchasing/ procurement processUnderstanding of interior design invoicing processUnderstanding and knowledge of interior design vendorsAbility to effectively communicate with the design team from the remote office locationAbility to multi-task and efficiently work on multiple projects at a timeDetail-oriented with great verbal and written communication skillsCreative thinker and team playerAbility to present informally to small groups on familiar, work-related topicsAbility to manage relationships with both internal and external clientsWork activities will somewhat vary, requiring the selection of standard procedures from among several that apply, including organizing work, selecting methods and monitoring resultsPHYSICAL ABILITIESAbility to lift files, records, and computer paper (approximately 5-10 lbs)WORKING CONDITIONSAbility to operate a computer, phone system, and general office equipmentWork over 40 hours per week as business needs to deem appropriateWork indoors approximately 90% of the timeAbility to travel as required, albeit with minimal

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