Tyler Technologies, Inc.
Corporate Event Planner
Tyler Technologies, Inc., Maine, New York, United States,
In partnership with division and corporate management, this position assumes a lead role in the planning and execution of Tyler’s annual user conferences, executive forums, corporate and client events, national trade shows, sales incentive trips, and other external client and internal staff meetings.Conferences/forums and internal meetings require management by a person with strong negotiating, planning and organizational skills. Conferences and user group meetings are high visibility venues that leave a lasting and positive impression on Tyler’s client base as they provide clients with educational and networking opportunities. Internal meetings bring the geographically dispersed company together for collaboration and with proper planning; they maximize the impact and minimize the cost of such meetings. Planners must balance working within a fiscally responsible budget while providing a memorable and educational experience for all attendees, whether internal or external. Planning based on historical projections is the base for budgeting conferences and negotiating to the market conditions results in best value for Tyler.The Event Planner must be able to:Negotiate, plan, organize, communicate, execute and develop contingency plansCreate detailed plans for projectsManage complex schedulingAnalyze and report on historical, live, and post conference informationUnderstand and convey company messages and objectives through hosting special eventsWork autonomously and as part of a teamRepresent Tyler Technologies in a professional mannerConduct negotiations for meeting space, events, audio visual, etc. on behalf of Tyler Technologies (all contracts must be reviewed by the Manager, Event Operations)Research, organize and express information in a written formatEstablish priorities and meet deadlinesHandle multiple tasks while paying close attention to detailsAdapt to different environments while on-site that may require making quick, yet sound decisionsTravel and extended work hours during conferencesAs a part of Tyler’s corporate staff, you will make an impact on outcomes that affect various areas of the company. Your work will ultimately support our team members, clients, stakeholders, and the public sector.Location
Plano, Texas | Yarmouth, MaineTravel
10-25%Responsibilities
Primary tasks include but are not limited to the following:
Perform site visits and evaluate potential venues to determine viability of properties and location for specific eventsNegotiate meeting space, room rates, commission, food & beverage and concessions with propertiesResearch and contract entertainment optionsEstablish projected attendance, expenses and revenues, and submit a working budgetDevelop strong relationships with industry resourcesDefine and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, décor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event reviewCreate content for registration materials, including event website, registration workflow, and event mobile app.Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.Coordinate sponsorships and exhibitorsSelect food and beverageAssign employees and tasksProcure nametags, gift bags etc.Solicit feedback from clientsResearch vendor/suppliers for new event ideas, products or services
Event Management Software Administration:
Develop and maintain solid working knowledge of programDefine custom fields, contact types, registration paths, admission items, optional itemsBuild, test, and deploy multiple diverse registration event pathsManage content: graphics, documents, web links, surveys, badge templates, emails, payment structureReconfigure data for upload of classes and inviteesCreate live reports and arrange paths for stakeholder access during eventsCommunicate all issues to supplier to get resolution
Analytical Reporting:
Analyze and create summary reports for executive overviewsAnalyze and create summary reports on venues and meeting space for event selectionAnalyze and report on-going variances to meeting budgetsAnalyze and create summary report on budgetary items post eventAnalyze historical conference data and make attendance projections based on sameAnalyze projected attendance, costs and revenuesAnalyze, establish schedules of eventsAnalyze and report on registration status and hotel pick-up for attendance trends/issuesAnalyze and verify invoices for accuracy, seek resolutions as necessary
QualificationsBachelor’s degree in a related field or comparable work experienceTypically requires
5-9 years related work experience
in a corporate, agency or hospitality industry environmentCMP (Certified Meeting Professional) designation
preferredDES (Digital Event Strategist) certification
preferredTravel to events on-site as neededExcellent planning, organizing and problem-solving skills a mustKeen attention to detailEffective communication and decision-making skillsExcellent people skillsAbility to work well in a large team environmentGreat Place to Work & Grow Your Career
Come join us as we transform the public sector! Our mission, vision, and values guide everything we do. We’re also frequently recognized as a great workplace locally and nationally.Taking Care of You & Your Family
Your health and well-being are important to us. That’s why we invest in our team members by offering competitive benefits to support their health and financial wellness.Tyler is subject to regulations, guidelines, and/or client requirements relating to the qualifications of Tyler personnel performing certain client work. Because of the nature of this position, it is a requirement that the candidate can successfully pass a federal background check at the time an offer is extended and over the course of employment with Tyler.
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Plano, Texas | Yarmouth, MaineTravel
10-25%Responsibilities
Primary tasks include but are not limited to the following:
Perform site visits and evaluate potential venues to determine viability of properties and location for specific eventsNegotiate meeting space, room rates, commission, food & beverage and concessions with propertiesResearch and contract entertainment optionsEstablish projected attendance, expenses and revenues, and submit a working budgetDevelop strong relationships with industry resourcesDefine and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, décor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event reviewCreate content for registration materials, including event website, registration workflow, and event mobile app.Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.Coordinate sponsorships and exhibitorsSelect food and beverageAssign employees and tasksProcure nametags, gift bags etc.Solicit feedback from clientsResearch vendor/suppliers for new event ideas, products or services
Event Management Software Administration:
Develop and maintain solid working knowledge of programDefine custom fields, contact types, registration paths, admission items, optional itemsBuild, test, and deploy multiple diverse registration event pathsManage content: graphics, documents, web links, surveys, badge templates, emails, payment structureReconfigure data for upload of classes and inviteesCreate live reports and arrange paths for stakeholder access during eventsCommunicate all issues to supplier to get resolution
Analytical Reporting:
Analyze and create summary reports for executive overviewsAnalyze and create summary reports on venues and meeting space for event selectionAnalyze and report on-going variances to meeting budgetsAnalyze and create summary report on budgetary items post eventAnalyze historical conference data and make attendance projections based on sameAnalyze projected attendance, costs and revenuesAnalyze, establish schedules of eventsAnalyze and report on registration status and hotel pick-up for attendance trends/issuesAnalyze and verify invoices for accuracy, seek resolutions as necessary
QualificationsBachelor’s degree in a related field or comparable work experienceTypically requires
5-9 years related work experience
in a corporate, agency or hospitality industry environmentCMP (Certified Meeting Professional) designation
preferredDES (Digital Event Strategist) certification
preferredTravel to events on-site as neededExcellent planning, organizing and problem-solving skills a mustKeen attention to detailEffective communication and decision-making skillsExcellent people skillsAbility to work well in a large team environmentGreat Place to Work & Grow Your Career
Come join us as we transform the public sector! Our mission, vision, and values guide everything we do. We’re also frequently recognized as a great workplace locally and nationally.Taking Care of You & Your Family
Your health and well-being are important to us. That’s why we invest in our team members by offering competitive benefits to support their health and financial wellness.Tyler is subject to regulations, guidelines, and/or client requirements relating to the qualifications of Tyler personnel performing certain client work. Because of the nature of this position, it is a requirement that the candidate can successfully pass a federal background check at the time an offer is extended and over the course of employment with Tyler.
#J-18808-Ljbffr