University of Texas at Austin
Assistant Director of Admissions, Butler School of Music
University of Texas at Austin, Austin, Texas, us, 78716
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.Job Posting Title:Assistant Director of Admissions, Butler School of Music
Hiring Department:College of Fine Arts
Position Open To:All Applicants
Weekly Scheduled Hours:40
FLSA Status:Exempt
Earliest Start Date:Immediately
Position Duration:Expected to Continue
Location:UT MAIN CAMPUS
Job Details:The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Benefits package:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Other services and perks
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
PurposeThe Assistant Director of Admissions for the Butler School of Music leads undergraduate music admissions, recruitment, and enrollment planning and coordinates with the Butler School of Music Graduate Admissions to lead overall recruitment and admissions efforts for the School. The position reports to the College of Fine Arts (COFA) Director of Admissions and Scholarships and works closely with other college admissions personnel in addition to the faculty, staff, and leadership in the Butler School of Music.
Responsibilities
Admissions Processing and Review Management:
Collaborate with Butler School of Music stakeholders and COFA Director of Admissions to develop and coordinate music admission requirements and procedures for first-time-in-college, external transfer and internal transfer applicants. Process applications and proactively identify and address challenges students may experience. Coordinate application review, decision, and appeal processes with faculty reviewers, the COFA Director of Admissions, and Office of Admissions. Work with Student Awards Committee and Music Scholarships Coordinator to identify incoming students for scholarship awarding.
Event Coordination:
Plan and facilitate music auditions in collaboration with faculty and Graduate Admissions Coordinator. Develop and coordinate prospective and admitted student visits and events. Determine appropriate audience, schedule, agenda and venue; secure space and arrange for A/V and custodial support; coordinate event-related marketing, communications and registration; coordinate participation of faculty, students and staff; monitor projected and actual expenditures in accordance with budget allocation.
Student Recruitment:
Engage with prospective music students via email, phone, and individual meetings. Conduct presentations and tours pertaining to the Butler School of Music and the College of Fine Arts. Implement communications strategy to encourage and support prospective students through each stage of the enrollment process using web, email, social media, and printed materials. Share information to facilitate faculty outreach. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective students. Travel to implement recruitment strategy.
Enrollment Management:
Lead undergraduate enrollment planning for the Butler School of Music (BSOM) in collaboration with the BSOM Director, Graduate Admissions Coordinator and COFA Director of Admissions. Track student cohorts to estimate graduation and attrition in consultation with faculty and undergraduate advisor. Ensure that the number of admission offers in each area is appropriate to the enrollment goal. Create customized reports for leadership stakeholders and provide student data for accreditation.
College of Fine Arts Teamwork:
Contribute as a member of the COFA Admissions Team, collaborating with and supporting colleagues and student ambassadors. Assist with events hosted by the College of Fine Arts and Office of Admissions. Contribute to the development of the strategic recruitment plan and assess effectiveness of recruitment activities in shaping outcomes. Ensure that all processes follow procedures established by the department, college and related campus units.
Discipline-specific, Institutional and Higher Education Knowledge:
Maintain strong working knowledge about the Butler School of Music, College of Fine Arts, and University to serve as an expert resource for prospective students, families, and school and community-based organization (CBO) partners. Seek out and attend training opportunities and conduct informal research related to university admissions, music admissions, and trends in higher education. Help identify schools and CBOs with which the college may partner to advance strategic enrollment goals and student success. Assist with cultivation of strategic partnerships.
Required Qualifications
Bachelor’s degree
3 or more years of experience in higher education administration and/or music/arts administration
Background in music and/or other fine arts
Demonstrated ability to administer and communicate best practices and policies
Required Competencies:
Initiative
Teamwork
Effective Communications
Accuracy and Attention to Detail
Tolerance for Ambiguity and Stress
Decision Making and Critical Thinking
Growth and Development Mindset
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master’s degree in music field
Experience working in college or university admissions, preferably related to music or other performing arts
Experience supervising professional staff
Bilingual in English and Spanish
Experience with UT Austin programs, policies, and procedures
Experience with client relationship databases
Experience in a fast-paced environment
Demonstrated ability to successfully build, nurture, and balance professional relationships to achieve tasks
Driving RequiredThis job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from their current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range$65,000 - $75,000
Working Conditions
Occasional weekend work and travel
Occasional lifting of objects 25lbs. and under
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work ShiftMonday – Friday, 8am – 5pm with evening and weekend events. Includes travel for recruitment events.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.
Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr
Hiring Department:College of Fine Arts
Position Open To:All Applicants
Weekly Scheduled Hours:40
FLSA Status:Exempt
Earliest Start Date:Immediately
Position Duration:Expected to Continue
Location:UT MAIN CAMPUS
Job Details:The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Benefits package:
100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays
Other services and perks
This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.
PurposeThe Assistant Director of Admissions for the Butler School of Music leads undergraduate music admissions, recruitment, and enrollment planning and coordinates with the Butler School of Music Graduate Admissions to lead overall recruitment and admissions efforts for the School. The position reports to the College of Fine Arts (COFA) Director of Admissions and Scholarships and works closely with other college admissions personnel in addition to the faculty, staff, and leadership in the Butler School of Music.
Responsibilities
Admissions Processing and Review Management:
Collaborate with Butler School of Music stakeholders and COFA Director of Admissions to develop and coordinate music admission requirements and procedures for first-time-in-college, external transfer and internal transfer applicants. Process applications and proactively identify and address challenges students may experience. Coordinate application review, decision, and appeal processes with faculty reviewers, the COFA Director of Admissions, and Office of Admissions. Work with Student Awards Committee and Music Scholarships Coordinator to identify incoming students for scholarship awarding.
Event Coordination:
Plan and facilitate music auditions in collaboration with faculty and Graduate Admissions Coordinator. Develop and coordinate prospective and admitted student visits and events. Determine appropriate audience, schedule, agenda and venue; secure space and arrange for A/V and custodial support; coordinate event-related marketing, communications and registration; coordinate participation of faculty, students and staff; monitor projected and actual expenditures in accordance with budget allocation.
Student Recruitment:
Engage with prospective music students via email, phone, and individual meetings. Conduct presentations and tours pertaining to the Butler School of Music and the College of Fine Arts. Implement communications strategy to encourage and support prospective students through each stage of the enrollment process using web, email, social media, and printed materials. Share information to facilitate faculty outreach. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective students. Travel to implement recruitment strategy.
Enrollment Management:
Lead undergraduate enrollment planning for the Butler School of Music (BSOM) in collaboration with the BSOM Director, Graduate Admissions Coordinator and COFA Director of Admissions. Track student cohorts to estimate graduation and attrition in consultation with faculty and undergraduate advisor. Ensure that the number of admission offers in each area is appropriate to the enrollment goal. Create customized reports for leadership stakeholders and provide student data for accreditation.
College of Fine Arts Teamwork:
Contribute as a member of the COFA Admissions Team, collaborating with and supporting colleagues and student ambassadors. Assist with events hosted by the College of Fine Arts and Office of Admissions. Contribute to the development of the strategic recruitment plan and assess effectiveness of recruitment activities in shaping outcomes. Ensure that all processes follow procedures established by the department, college and related campus units.
Discipline-specific, Institutional and Higher Education Knowledge:
Maintain strong working knowledge about the Butler School of Music, College of Fine Arts, and University to serve as an expert resource for prospective students, families, and school and community-based organization (CBO) partners. Seek out and attend training opportunities and conduct informal research related to university admissions, music admissions, and trends in higher education. Help identify schools and CBOs with which the college may partner to advance strategic enrollment goals and student success. Assist with cultivation of strategic partnerships.
Required Qualifications
Bachelor’s degree
3 or more years of experience in higher education administration and/or music/arts administration
Background in music and/or other fine arts
Demonstrated ability to administer and communicate best practices and policies
Required Competencies:
Initiative
Teamwork
Effective Communications
Accuracy and Attention to Detail
Tolerance for Ambiguity and Stress
Decision Making and Critical Thinking
Growth and Development Mindset
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master’s degree in music field
Experience working in college or university admissions, preferably related to music or other performing arts
Experience supervising professional staff
Bilingual in English and Spanish
Experience with UT Austin programs, policies, and procedures
Experience with client relationship databases
Experience in a fast-paced environment
Demonstrated ability to successfully build, nurture, and balance professional relationships to achieve tasks
Driving RequiredThis job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from their current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range$65,000 - $75,000
Working Conditions
Occasional weekend work and travel
Occasional lifting of objects 25lbs. and under
Prolonged screen time
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Work ShiftMonday – Friday, 8am – 5pm with evening and weekend events. Includes travel for recruitment events.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.
Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
#J-18808-Ljbffr