Tradeshow & Events Coordinator, Marketing

POSITION SUMMARY:

Fungi Perfecti, LLC is a family owned, environmentally friendly company specializing in growing and using gourmet and medicinal mushrooms to improve the health of the planet and its people. The Tradeshow & Events Coordinator manages and executes all aspects of the company's tradeshow and event programs and performs sales and marketing support activities that are event and marketing adjacent. Major duties include daily event management, coordination, and administration of at least 30 or more annual events occurring nationwide. Other duties may be assigned to meet emerging business needs.

This position works cross-functionally with multiple departments to achieve company goals and reports directly to the Senior Brand Manager. Responsibilities herein represent typical elements and criteria considered necessary to perform the job successfully. Other duties may be assigned to meet emerging business needs. This is a full-time, non-exempt position; Monday - Friday, 8:00 a.m. - 4:30 p.m. and is located in Tumwater, WA. Occasional remote work can be discussed with the Supervisor.

**The Company is unable to provide assistance to those seeking authorization to work in the US. Must be a US Citizen or have Permanent Resident status.**

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinates and executes all aspects of trade shows and events, from contract management to materials planning and shipping coordination, personnel scheduling, event catering, vendor communication, asset & furniture management and more under supervision of Senior Brand Manager with support from Marketing Project Coordinator.
• Works closely with sales & education teams to coordinate, track and document regional wholesale and practitioner education events.
• Provides reports and maintains SOPs for event related ordering including samples, swag, literature, and signage.
• Collects data and assists in providing show evaluations including process improvement, asset management and overall show success as determined by metrics.
• Provides outreach to proposed events and solicits information for planning purposes.
• Schedules meetings and other administrative duties for event related planning.
• Develops and maintains a tradeshow marketing calendar.
• Creates, manages, and maintains a marketing tradeshow & travel budget.
• Works cross-functionally with various teams including purchasing, shipping, key customer reps, sales, marketing, and education teams as a communication hub to support all aspects of tradeshow and event logistics.
• Project manages incoming requests related to tradeshow and events.
• Frequently assists with travel reservations (hotel, flights, etc.) for Sales & Marketing teams.
• Available occasionally on weekends for a phone call in event of emergencies.
• Travel to events as needed to serve as onsite coordinator and assist with booth setup and dismantling (up to 4 times a year).

KEY REQUIREMENTS & QUALIFICATIONS:

• Two (2)+ years' experience in event planning & coordination required.
• One (1)+ years' experience budgeting coordination and planning preferred.
• Intermediate or expert level skills with Microsoft Office Suite required.
• Excellent organizational skills and habits and ability to prioritize required.
• Excellent skills in managing and tracking details.
• Excellent written and oral communication skills
• Ability to positively interact with a variety of stakeholders and the marketing team.
• Ability to effectively manage multiple projects within established target dates.
• Ability to maintain poise and be respectful in stressful situations.
• Ability to self-monitor and work independently yet know when to seek direction or ask for help.
• Experience with SAP and project management systems like Asana is a plus.
• Basic level skills set or familiarity with Adobe Design Suite is a plus.
• BS/BA in Marketing, Communication, Business, or related field; relevant work experience may be considered in lieu of a degree.
• Possess a valid driver license acceptable in the state of Washington.

PHYSICAL & MENTAL REQUIREMENTS:

• Ability to sit for prolonged periods of time; a stand-up desk is available on request.
• Ability to lift up to 40 lbs. on an infrequent basis.
• Ability to manage multiple projects in an organized, fast-paced environment.
• Ability to utilize the sense of sight (close vision, color vision and ability to focus).
• Ability to identify and categorize information, recognize differences or similarities, and detect changes in circumstances or events.
• Ability to listen and comprehend simple to complex instructions or directions.
• Ability to communicate information and ideas in speaking so others will understand.
• Ability to read and understand information and ideas presented in writing.
• Ability to communicate information and ideas in writing so others will understand.
• Ability to concentrate on a task over a period of time without being distracted.

Salary Range (DOE): $27.40 - $37 per hour

For information about our benefits, please go to: https://fungi.com/pages/fungi-perfecti-llc-summary-of-benefits

The Company's pay range for this job is published in compliance with the State of Washington 's Equal Pay Opportunities Act and is not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with labor market data, or other applicable law.

Fungi Perfecti, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, genetic information, national origin, disability, or veteran status.