Event Planning Supervisor

Description GENERAL STATEMENT OF JOB This is the third of three levels in the Event Planning series. Incumbents supervise lower-level employees, develop, and coordinate event marketing plans, plan and coordinate Mayor events and large City events, and perform the duties of the lower-level employees. Responsibilities may include developing and monitoring a budget; issuing special event permits; reviewing the decisions and activities of subordinates; and preparing operational reports. PLEASE NOTE: QUALIFIED APPLICANTS MUST ATTACHED A RESUME TO THEIR COMPLETED APPLICATION TO BE CONSIDERED FOR THIS POSITION. THE SUCCESSFUL CANDIDATE MUST BE ABLE TO WORK OUTSIDE IN ALL WEATHER CONDITIONS AND MUST BE ABLE TO WORK NIGHTS, WEEKENDS, AND SOME HOLIDAYS WAS REQUIRED. THIS POSITION WILL REMAIN OPEN THROUGH OCTOBER 7, 2024, OR UNTIL FILLED. Example of Duties SPECIFIC DUTIES AND RESPONSIBILITIES Essential Functions: Supervises event staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations. Plans, coordinates, implements, and monitors the logistical details of special events which include determining scheduling, staffing, facility, equipment, and supply needs; volunteer requirements; identifying and securing entertainment and activities; identifying funding sources; and performing related duties. Coordinates the day-to-day event planning activities, which includes monitoring staff schedules, establishing event schedules and timelines, and developing and implementing internal procedures. Reviews event requirements and determines internal and external resources necessary to meet requirements. Issues special event permits, as necessary. Maintains oversight of the Wilma Rudolph Event Center and Freedom Point to include providing tours and overseeing private events if necessary. Prepares, reviews, and approves a variety of operational records and reports. Prepares and monitors a budget; tracks, reviews, and controls expenses. Solicits donations and sponsorships from the public and area businesses. Performs other duties of a similar nature or level. Performs other related work as required. Typical Qualifications MINIMUM EDUCATION AND TRAINING Education and Experience Associate degree in a course of study related to the occupational field. Two (2) years of experience in event planning. An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications Possession of a valid driver's license. Supplemental Information MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills, and Abilities: Knowledge of: Supervisory principles. Event planning principles and practices. Applicable Federal, State, and local laws, rules, and regulations. Marketing concepts. Basic mathematical concepts. Budgeting principles. Recordkeeping principles. Computers and related software applications. Customer service principles. Skill in: Planning, developing, supervising, and managing programs or events. Monitoring and evaluating employees. Prioritizing and assigning work. Developing and implementing event plans. Coordinating activities between multiple parties. Performing mathematical calculations. Preparing and monitoring a budget. Soliciting sponsorships and donations. Providing customer service. Preparing operational records and reports. Using a computer and related software applications. Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to give and receive work direction. Physical Requirements: The work is moderate work which requires exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips. Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Grasping: Applying pressure to an object with the fingers and palm. Handling: Picking, holding, or otherwise working, primarily with the whole hand. Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound. Kneeling: Bending legs at knee to come to a rest on knee or knees. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Mental Acuity: Making rational decisions through sound logic and deductive processes. Pulling: Using upper extremities to exert force to draw, haul or tug objects in a sustained motion. Pushing: Using upper extremities to press against something steady to thrust forward, downward, or outward. Reaching: Extending hand(s) and arm(s) in any direction. Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Standing: Particularly for sustained periods of time. Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Visual ability 2: sufficient to include color, depth perception, and field vision. Visual ability 3: sufficient to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures. Visual ability 4: sufficient to operate motor vehicles and/or heavy equipment, both day and night. Visual ability 5: sufficient to perform an activity such as: visual inspection involving small defects, small parts, operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.