University of California is hiring: Library Staff Coordinator in Oregon

Will this position be Onsite, Remote, or Hybrid?

Onsite

Position Information

Posting Number: NC0132025

Working Title: Library Staff Coordinator

Department Org: 427100 - Office-Torreyson Library

Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni—who make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide remote work days may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

Torreyson Library seeks applicants for the position of Chief of Library Staff. This position reports to the Library Director. Schedule: Monday – Friday, 8:00 am. – 4:30 pm.

Job Duties and Responsibilities

This position serves on the library administration team and is an integral part of library leadership, serving to bridge the gap between the personal and professional needs of library staff and the continuously growing and changing needs of an academic library. Following are the job duties and responsibilities of this position:

• Voice of Library Staff in library leadership
• Liaison with University Human Resources
• Provides general HR duties for the library
  • Initiates hiring documents in appropriate software
  • Places job advertisements in appropriate places
  • Ex officio participant on all hiring committees
    • Assists committee chair with administrative tasks
  • Provides onboarding for all employees
  • Coordinates employee annual evaluations
  • Ensure proper offboarding for all employees
  • Completes appropriate paperwork
• Coordinates internal library communication
• Training & Development
  • Tracks employee mandatory training
  • Leads professional development day planning
  • Coordinates year-long professional development
• Awards & Rewards
  • Develops and implements an internal library program for awards
  • Maintains a schedule of awards and rewards external to the library
• Keeps staff master calendar
  • Schedules desk assignments
  • Approves time sheets
• Works with Library Specialist for Student Engagement to coordinate best HR practices with student employees
• Other duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of HR practices and procedures or willingness to learn.
• Knowledge of library departments and functions or willingness to learn.
• Organizational skills.
• Highly developed emotional intelligence.
• Ability to make decisions and prioritize.
• Ability and willingness to problem-solve and participate in conflict resolution.
• Ability to use and/or learn various software packages for office and library work.
• Ability to operate general office equipment.
• Ability to communicate effectively both orally and in writing.
• Ability to work efficiently and with attention to detail.
• Ability to stoop, bend, and reach.
• Knowledge of customer service principles, particularly serving internal customers.
• Ability to assist in resolving patron concerns.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations, and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a bachelor’s degree plus three years supervisory experience; demonstrated leadership experience. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience

Background in HR work. Experience in a library setting. Office management experience. Experience in training.

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of nearly 10,000, of which more than 20% are graduate students. The university offers more than 150 undergraduate and graduate certificate and degree programs, including doctoral programs in six disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions to research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date: 02/16/2025

Position Summary and Qualifications

License(s)/Certifications

Physical Demands Checklist

Sitting, Kneeling, Standing, Walking, Balancing, Lifting/Carrying

Physical Exertion

Administrative Work - Exerting up to 10 pounds, Primarily indoor work

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check, and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty, and staff population through enhanced multicultural learning environments and opportunities. In keeping with its nondiscrimination policy in employment, admissions, and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date: 02/05/2025

Close Date: 02/21/2025

Open Until Filled: No

Special Instructions to Applicants

Required fields are indicated with an asterisk (*).