Admin Support for Art & Film Job at The California State University in Humboldt

Apply now Job no: 544221
Work type: Staff
Location: Humboldt
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Administrative Support Assistant for Art & Film

Art & Film
Job #544221
First Review Date: Thursday, February 27, 2025

Close Date: Thursday, March 13, 2025

Position Summary:

Under the work lead direction from the Department Chair, the incumbent is responsible for general office and clerical support of the Art + Film department.

Key Responsibilities:

• Acts as first point of contact in department office; greets visitors, answers phones, directs calls, and routes voice, electronic, and hard-copy messages, interacting directly with students, faculty, staff, and visitors.
• Conducts routine tasks necessary for operation of department office, including filing, photocopying, scanning, shredding documents, maintaining and managing bulletin boards and information displays, and processing and delivering mail, forms and other documents.
• Monitors department/program email inbox(s) and processes and forwards emails as appropriate.
• Ensures that necessary office equipment is maintained and operational, and trains and assists users.
• Creates and maintains department/program forms, lists, and informational material, including spreadsheets, tables, charts, letters, memos, signage, and other documents in support of office, department, and program requirements.
• Assists with coordination and publicizing of department/program and special events and information of interest working with various departments across campus.
• Assists with tracking, monitoring, stocking and distributing supplies and equipment as needed and in alignment with CSU and department guidelines.
• Assists ASC with performing administrative actions required to recruit and appoint office Student Assistants.
• Assists ASC with training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work of office student assistants.
• Assists ASC with collection and processing of payroll/monthly time vouchers.
• Assists ASC with facility maintenance and repairs, submitting work requests as needed and preparing locking plans for department facilities.
• Assists ASC with organizing and coordinating a variety of department and committee meetings as requested by the Department Chairs.
• Assist ASC with maintaining the department websites working with the Department Chairs, College, MarCom and ITS as appropriate.
• Attends department/program meetings and assists with ensuring minutes are recorded in a timely fashion as requested.
• Performs other support duties as needed and assigned to facilitate a supportive and effective administrative office.

Knowledge, Skills, and Abilities Associated with this Position Include:

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Fluency in using standard office software packages.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Minimum Qualifications:

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications:

Associates degree and one year of progressively responsible administrative and/or clerical experience, including some demonstrated customer service experience.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Wednesday, March 12, 2025.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.