Admin Support for Art & Film

Apply now Job no: 544221
Work type: Staff
Location: Humboldt
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Administrative Support Assistant for Art & Film

Art & Film
Job #544221
First Review Date: Thursday, February 27, 2025

Close Date: Thursday, March 13, 2025

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Cal Poly Humboldt is proud to have over 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability.

(Job #544221) Administrative Support Assistant II, Admin Support Assistant II, Hiring Range: $3,067 – $3,220. This is a full-time, benefited, non-exempt, 10/12 pay plan (work 10 months of the year with pay and benefits over 12 months). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year.

Position Summary:

Under the work lead direction from the Department Chair, the incumbent is responsible for general office and clerical support of the Art + Film department.

Key Responsibilities:

• Acts as first point of contact in department office; greets visitors, answers phones, directs calls, and routes messages.
• Conducts routine tasks necessary for operation of department office, including filing, photocopying, scanning, shredding documents, and processing mail.
• Monitors department/program email inbox(s) and processes and forwards emails as appropriate.
• Ensures that necessary office equipment is maintained and operational, and trains and assists users.
• Creates and maintains department/program forms, lists, and informational material.
• Assists with coordination and publicizing of department/program and special events.
• Assists with tracking, monitoring, stocking and distributing supplies and equipment.
• Assists with performing administrative actions required to recruit and appoint office Student Assistants.
• Assists with training, providing detailed instructions and work assignments, and monitoring completion of work of office student assistants.
• Assists with collection and processing of payroll/monthly time vouchers.
• Assists with organizing and coordinating a variety of department and committee meetings.
• Attends department/program meetings and assists with ensuring minutes are recorded in a timely fashion.
• Performs other support duties as needed and assigned.

Knowledge, Skills, and Abilities Associated with this Position Include:

• Experience to be proficient in performing most or all work assignments.
• General working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Fluency in using standard office software packages.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Ability to apply independent judgment, discretion, and initiative to address problems.
• Ability to perform standard arithmetic functions of a transactional nature.
• Work often involves front line contacts requiring active problem solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.

Minimum Qualifications:

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications:

Associates degree and one year of progressively responsible administrative and/or clerical experience, including some demonstrated customer service experience.

Application Procedure: To apply, qualified candidates must electronically submit the following materials:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Wednesday, March 12, 2025.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.