Aster Talent
Executive Assistant Investor Relations/Marketing
Aster Talent, San Francisco, California, United States
Executive Assistant opportunity with SF based hedge fund in the Presidio. A minimum of three years of experience with executive support, facilities and office administration is required.
RESPONSIBILITIES:
Partner Support Outlook calendar management & all aspects of domestic/international travel (air, ground, and lodging) for assigned partners. Assist Investor Relations partner with Business Development initiatives including information collection for prospective client meetings, maintaining or tracking data regarding networking. Assist with tracking of investor calls and emails – use of Backstop software to track all investor interactions. Assist COO/CCO with various tasks
General Office Management Manage and own office vendor relationships. Coordinate with our IT vendors to manage onsite IT support and day to day issues Assist in the planning and execution of events and special, ad hoc projects, and catering Track business expenses and prepare monthly expense reports Prepare conference rooms for internal meetings. This includes ensuring meeting rooms are “client ready” (e.g., remove drinking glasses and tidy the rooms). Coordinate with the building’s security to ensure guests are registered (for assigned partners). Order groceries and office supplies and pack away orders after they are received Oversee building service requests and building management. Work with the building management team to resolve any office related issues (e.g., ensure items are repaired or light bulbs are replaced).
REQUIREMENTS:
3-5 years of previous administrative experience Bachelor's degree preferred Strong MS Word, Excel, Outlook, PowerPoint and writing skills Ability to multi-task and juggle many tasks at once MUST be team oriented and extremely detail oriented Excellent organizational skills and a professional, proactive attitude
RESPONSIBILITIES:
Partner Support Outlook calendar management & all aspects of domestic/international travel (air, ground, and lodging) for assigned partners. Assist Investor Relations partner with Business Development initiatives including information collection for prospective client meetings, maintaining or tracking data regarding networking. Assist with tracking of investor calls and emails – use of Backstop software to track all investor interactions. Assist COO/CCO with various tasks
General Office Management Manage and own office vendor relationships. Coordinate with our IT vendors to manage onsite IT support and day to day issues Assist in the planning and execution of events and special, ad hoc projects, and catering Track business expenses and prepare monthly expense reports Prepare conference rooms for internal meetings. This includes ensuring meeting rooms are “client ready” (e.g., remove drinking glasses and tidy the rooms). Coordinate with the building’s security to ensure guests are registered (for assigned partners). Order groceries and office supplies and pack away orders after they are received Oversee building service requests and building management. Work with the building management team to resolve any office related issues (e.g., ensure items are repaired or light bulbs are replaced).
REQUIREMENTS:
3-5 years of previous administrative experience Bachelor's degree preferred Strong MS Word, Excel, Outlook, PowerPoint and writing skills Ability to multi-task and juggle many tasks at once MUST be team oriented and extremely detail oriented Excellent organizational skills and a professional, proactive attitude