Marketing Administrative Assistant Job at Robert Half in Vacaville

We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.

Key Responsibilities:

Administrative Support:

• Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports.
• Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships.

Project Coordination:

• Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners.
• Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers.

Content and Collateral Management:

• Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts.
• Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials.

Data Entry and Reporting:

• Input marketing data into CRM systems or tracking tools and generate regular performance reports.
• Conduct basic market research, competitor analysis, or other industry intelligence as requested.

Event Support:

• Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications.
• Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries.

Vendor and Partner Coordination:

• Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products.
• Assist with processing vendor invoices and addressing any billing or account concerns.

Other Duties as Assigned:

• Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success.

Qualifications:

• Education: Associate's degree in Business Administration, Marketing, or a related field (Bachelor’s degree preferred).
• Experience: 1-3 years of administrative or marketing support experience in a professional setting.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with marketing tools such as Adobe Creative Suite, Canva, or email platforms is a plus.
• Excellent organizational, multitasking, and time management skills with keen attention to detail.
• Strong verbal and written communication abilities.
• Comfortable with managing multiple priorities under tight deadlines.
• Knowledge of Marketing Fundamentals: Basic understanding of digital marketing, social media, and branding concepts is highly desirable.