Administrative Coordinator to the Associate Director of the Schoo...
Ball State University - Indiana, Pennsylvania, us, 15705![Ball State University](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
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has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana.Learn More
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Position TitlePosition Title
Administrative Coordinator to the Associate Director of the School of MusicAbout this OpportunityBall State University’s School of Music welcomes applications for Administrative Coordinator to the Associate Director of the School of Music.Our Statement on InclusivenessAt Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.Salary GradeSalary Grade
9Wages Begin At
15.00FLSAFLSA
Non-ExemptHrs/WeekHrs/Week
40Pre-Employment ScreeningPre-Employment Screening
Requires successful completion of a background check and education verification.Position FunctionPerform administrative functions within the Undergraduate and Graduate Program areas of the School of Music.Eighteen months of administrative assistant/clerical training or education beyond high school or an additional 18 months of related experience.At least one year of administrative assistant or general office experience.Minimum OtherAuthorization to work in the USAuthorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.Preferred EducationAssociate’s degree; experience with Microsoft Office.Preferred ExperienceAdditional years of related experience.Preferred OtherPosition Title(s) SupervisedStudents.EEO StatementBall State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.About Ball State UniversityBall State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:There's more to discover IN Indiana! Visit the following link to learn more:Compile/prepare correspondence and materials related to recruiting efforts; develop/maintain prospect files and information packets for mailing (both print and online); assist in arranging campus visits, auditions, and interviews.RankingRanking
2Job DutyMaintain database on prospective, current, and past students Organize and maintain database for prospective, current, and past students. Schedule prospective music students for audition dates.RankingRanking
3Job DutyCoordinate and maintain records/files of current graduate students; distribute and provide information on various departmental forms/check sheets, post coursework, type load reports for assistants, maintain bulletin board, coordinate recital juries, etc.RankingRanking
4Job DutyPrepare course offering mailings and approve registration forms; verify accuracy of information and assist with problems.RankingRanking
5Job DutyCoordinate with other university departments regarding graduate and undergraduate student matters.RankingRanking
6Job DutyGreet visitors, direct/refer to appropriate area, answer phones, schedule appointments, provide information related to graduate programs, etc.RankingRanking
7Job DutyCompose and type letters and memos, prepare reports and purchase requisitions, process mail, take minutes, etc.RankingRanking
8Job DutyAttend Undergraduate and Graduate councils, and Admissions and Award meetings to take notes; prepare materials for these meetings.RankingRanking
9Job DutyAdminister graduate placement and other graduate exams; maintain graduate checklists.RankingRanking
10Job DutyInteract with the Graduate School, The Rinker Center for International Programs, Student Affairs, and the Bursar’s office regarding student concerns and challenges.RankingRanking
11Job DutyPerform other related duties as assigned.RankingRanking
12Job DutyMaintain regular and predictable attendance.Posting NumberPosting Number
202401529SFNumber of VacanciesNumber of Vacancies
1Desired Start DateDesired Start Date
09/30/2024Position End Date (if temporary)Open DateOpen Date
08/22/2024Close DateClose Date
09/11/2024Open Until Filled
NoSpecial Instructions SummaryInformation for Applications Requiring a Cover LetterIn support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s
enduring values
, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’Supplemental Questions
Required fields are indicated with an asterisk (*).
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