Event and Communication Coordinator
Cal Poly Pomona - Pomona, California, United States, 91768![Cal Poly Pomona](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at Cal Poly Pomona
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Overview
542037Work Type:
StaffLocation:
PomonaCategories:
Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full TimeType of Appointment:
Full-Time, ProbationaryJob Classification:
Administrative Analyst/Specialist - Exempt IIAnticipated Hiring Range:
$6,095 - $7,225 per month ($73,140 - $86,700 annually)Work Hours:
Monday - Friday, 8am - 5pm, unless otherwise notifiedRecruitment Closing Date:
September 3, 2024THE DEPARTMENT:Outreach, Recruitment & Educational Partnerships (OREP) is responsible for outreach and recruitment of prospective domestic undergraduate students and plays a key role in enrollment planning and reporting. OREP is charged with promoting the image of the University, its programs and uniqueness; attracting and recruiting a diverse and high achieving pool of applicants; developing relationships and collaborations with campus external and internal constituents; and, providing timely, accurate and comprehensive services to students and campus through point of inquiry and enrollment.DUTIES AND RESPONSIBILITIES:Event CoordinationServes as the lead for event planning and coordination of special projects and events administered by OREP.Coordinates event logistics, identifies and confirms required spaces, hospitality, and administrative support needs of multiple prospective and yield events.Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures; ability to interpret and apply policies and procedures independently.Ability to independently handle multiple work unit priorities and projects simultaneously.Works with campus partners to complete project plans and coordinate communication regarding special events.Develops presentations and print materials for OREP events and community outreach efforts.Effectively handle interpersonal interactions at all levels, including highly confidential or sensitive situations.Takes appropriate action to successfully resolve time sensitive issues.Project and Lead CoordinationServes as lead administrative support for ad hoc committees.Works collaboratively with OREP staff to lead the coordination and development of grant and foundation proposals.Serve as project coordinator for the development and implementation of new technology platforms utilized by the department.Serve as backup to the Budget and Operations Analyst in matters pertaining to purchasing and payroll.Works closely with the Budget and Operations Analyst when purchasing and tracking inventory for outreach events.Communication CoordinationOversee and approve all communications to future students before enrollment.Ensure all communications are clear, accurate, and aligned with institutional messaging.Collaborate with Strategic Communications to maintain consistency in messaging.Coordinate with different departments to gather necessary information for communications.Develop and implement communication timelines to ensure timely delivery of messages.OREPParticipates in all OREP and divisional staff development, staff meetings, and major staff events.Conducts testing of systems utilized by OREP.Adheres to laws and policies established regarding computer data, records, accounting, and personnel.Prepares and utilizes outreach reports detailing application, admit, and enrollment trends.QUALIFICATIONS:Bachelor's Degree - and/or the equivalent training and administrative work experience.Four (4) years of related administrative experience.Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties.Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles.PREFERRED EXPERIENCE:Certified Meeting Professional (CMP) Certification.Must be technology proficient in various areas.Three (3) years of progressively responsible analytical experience in higher education.Equity, Diversity, and InclusionAt Cal Poly Pomona, we are committed to creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish.Out of State WorkThe California State University (CSU) system prohibits hiring employees to perform CSU-related work outside California.Background CheckCal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check.Employment Eligibility VerificationCal Poly Pomona hires only individuals lawfully authorized to work in the United States.Child Abuse/Neglect Reporting Act (CANRA)The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act.Security & Fire SafetyIn compliance with state and federal crime awareness and campus security legislation, Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing.Pay Transparency NondiscriminationAs a federal contractor, Cal Poly Pomona will not discriminate against employees or applicants for inquiring about or discussing pay.Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities.Equal Employment OpportunityCal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce.Advertised:
August 20, 2024 (9:00 AM) Pacific Daylight TimeApplications close:
September 03, 2024 (11:55 PM)To apply, visit
https://careers.pageuppeople.com/873/po/en-us/job/542037/event-and-communication-coordinator
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