Marketing Project Coordinator
Biltmore - Asheville, North Carolina, us, 28814![Biltmore](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at Biltmore
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Overview
The Marketing Project Coordinator will provide a wide range of project management support to the marketing team including the execution of project requests and leading tactical execution of marketing plans from marketing management and assigned business leaders. Important duties include initiating and managing marketing project request/jobs through the project management system; representing the business needs in partnership with marketing management or business leaders as the client; working closely with Marketing Communications (graphic design, editorial, web, email, production, PR and social); and ensuring projects are completed on-target, on-time, on-budget and on-brand. Marketing Project Coordinator will also provide general assistance and support for leadership, the department, and the company as required
Full Time: a position working 32+ hours per week
ESSENTIAL JOB DUTIES
1. Develop thorough understanding of business objectives and marketing needs for assigned business areas.
2. Serve as primary contact for marketing project requests and lead tactical execution of marketing strategy for assigned business areas ensuring consistency in all projects and channels.
3. Utilize Teamwork project management software and Box cloud to open project, monitor progress, problem solve, and meet deadlines. Ensure information is complete, clear, and accurate prior to project start.
4. Monitor and facilitate progression of project to ensure on-time completion. Provide project status and other reports as needed to marketing management or business leaders.
5. Coordinate and collaborate with cross-functional teams to meet project objectives, manage expectations, and anticipate needs. Facilitate in-person and Webex meetings as needed.
6. Proof and perform quality control of project to ensure alignment with business goals, creative brief, and project specifications prior to sharing with marketing management or business leaders for review.
7. Route project for review, compile/communicate feedback, and ensure final deliverable is on-time, within budget, and in compliance with creative brief/project details.
8. Work with production team to ensure timely project delivery and proper installation.
9. Coordinate and execute local advertising plans.
10. Process invoices (review for accuracy and submit in Workday)
Independent Decision Making:
1. The MPC has independent authority to initiate and manage marketing project requests from start to completion, and will enter 50-100 of these requests into Teamwork. Working with marketing management and communications teams, MPC ensures compliance with business goals, creative brief, and project specifications.
2. The MPC has independent authority to schedule kick off meetings for dozens of complex or new concept projects where they believe deeper conversation is needed between Marketing Management and Communications before a project is entered into Teamwork.
3. The MPC has independent authority to contact Marketing Communications team members to address concerns with project progress and to seek adjustments to schedule. This scenario should happen infrequently, but is a critical role the MPC plays in ensuring projects stay on schedule.
QUALIFICATIONS
1. High school diploma required. Two or four-year degree in Marketing, Communications, Project Management, or Business preferred.
2. Minimum of 3 years of experience in project coordination or related roles. Proven ability to complete projects according to outlined scope, budget, and timeline.
3. Exceptional communication (written and verbal) and interpersonal skills, with the capability to interact with diverse teams in a fast-paced, dynamic department.
4. Experience in project management and asset management software is ideal
5. Excellent planning, organizational, and project/time management skills with the ability to prioritize tasks and manage multiple projects simultaneously; superior attention to detail and a focus on quality.
6. Strong problem-solving and decision-making skills, with the ability to adapt to changing project requirements and resolve issues effectively
7. Ability to work under pressure of multiple deadlines, to gather and synthesize information/input into critical next steps
8. Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro DC
PHYSICAL REQUIREMENTS
1. This position works primarily in an office environment.
2. The position will be required to lift up to 15 pounds occasionally.