Event Planner Job at Resource Recycling Systems, Inc. in Ann Arbo...
Resource Recycling Systems, Inc. - Ann Arbor, MI, United States, 48113
Work at Resource Recycling Systems, Inc.
Overview
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Overview
Event Planner
Department: Consulting
Employment Type: Part Time
Location: Ann Arbor, Michigan
Compensation: $24.00 - $30.00 / hour
Description
Key Responsibilities
- Meeting with project manager to discuss goals, budget and timeline of the events.
- Researching and securing appropriate event venues based on project needs and budget.
- Creating and managing event budget, including allocating funds for venue rental, catering, entertainment, decorations and other expenses.
- Negotiate contracts with vendors and ensure timely delivery of services
- Set up registration pages.
- Coordinate logistics including transportation, accommodations, and event materials.
- Organize hotel blocks.
- Coordinate catering, AV, room setup, videographers, etc.
- Oversee the setup and breakdown of event spaces.
- Handle guests list, invitations, RSVPs, and on-site guest management.
- Troubleshoot or resolve any issues or conflicts that arise during the planning process or on the event day.
- Stay current on industry trends and innovative event concepts to offer clients fresh ideas and solutions.
- Maintain strong relationships with clients, vendors, and venues to ensure repeat business and referrals
- Arrange for hybrid (in-person + online) events.
- All other administrative tasks as assigned.
Key Qualifications
- At least two years of proven experience working with both large and small-scale events.
- Organized, self-motivated, ability to set work priorities and complete work with minimal supervision.
- Strong verbal and written communication skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- A creative mindset with excellent attention to detail.
- Strong facilitation and stakeholder engagement skills.
- Proven knowledge of budgeting and financial management related to event planning.
- Capacity to work in a high energy and dynamic team environment.
- Creative problem analysis abilities to solve client multi-dimensional problems.
- Technical skills using Microsoft Office 365 (specifically MS Word, MS Excel, MS PowerPoint), SharePoint and teleconference/video technologies. Experience in event management software is a plus.
- Flexibility to work evenings, weekends and holidays as required by event schedules.
- Ability to manage events remotely or on-site based on client needs.
- Ability to Travel 10%-15% on average.
- Two-year degree in Hospitality, Marketing or related field and at least two years of proven experience as an Event Planner, Coordinator or similar role.
- Previous consulting experience is a plus.