Executive Assistant, Global Head Corporate Marketing
Novartis Farmacéutica - East Hanover, New Jersey, us, 07936![Novartis Farmacéutica](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
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Overview
Job ID: REQ-10018596Aug 15, 2024USASummary
The Executive Assistant to the Global Head, Corporate Marketing will provide comprehensive administrative and organizational support to the Global Head, Corporate Marketing and Corporate Marketing leadership team.About the Role
Key Responsibilities:Coordinate and manage the Global Head, Corporate Marketing's calendar, proactively anticipate scheduling needs and conflicts, ensuring optimal time management.Organize and plan team events, meetings, and off-site activities. Handle logistics including venue selection, catering, and coordinating with vendors.Plan and coordinate travel for the Global Head, Corporate Marketing, manage domestic and international travel itineraries, accommodations, expenses, and transportation arrangements.Assist with team financial processes, including the opening and tracking of Purchase Orders (POs). Support budget tracking for the team.Support Director, Corporate Marketing Strategy with department administrative needs.Key Performance Indicators:Provide administrative support to Global Head, Corporate Marketing, completing all tasks at a high level of quality in a timely manner.Completion of financial tasks accurately and in line with company policies.Efficient planning and execution of team events.Proven experience supporting an executive-level leader in a large corporation, preferably within the pharmaceutical industry and/or related to marketing or advertising.Understanding of financial processes, including PO management and expense tracking with experience managing budgets for marketing/advertising campaigns.Cross Cultural Experience.Skills:Strong communication and interpersonal skills, with the ability to build positive relationships with internal and external stakeholders.Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.Ability to translate complex verbal and written information into well-organized presentations and documents.Ability to work independently and as an effective and engaged team member in a fast-paced, ever-changing environment.Ability to lead and influence collaborators and agencies without direct line management authority.Must possess excellent organization skills and have a high attention to detail with an ability to get the job completed accurately and in a timely manner.Languages:Why Novartis:
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting, and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
Learn more .Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.Novartis Compensation and Benefit Summary:
The pay range for this position at commencement of employment is expected to be between $80,000.00 - $120,000/year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities.EEO Statement:
The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.Accessibility & Reasonable Accommodations:
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any part of the application process, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339.
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