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Administrative Assistant-Music

Concordia is fully committed to affirmative action and equal opportunity in employment decisions in compliance with all applicable federal and state laws, for all individuals without regard to race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status or membership or activity in a local human rights commission.Inquiries regarding compliance may be directed to the Director, Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, Lorentzsen Hall, Room 150, (Phone) 218-299-3339.We are committed to providing equal opportunity in the recruitment process for qualified individuals with disabilities. If you find our online application system difficult or need assistance to participate in the recruitment process, please contact the Office of Human Resources at hr@cord.edu or 218-299-3339.

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Posting Information

Posting Information Position Title Administrative Assistant-Music Position Type Staff FTE .75 General Employment Period August-July General Work Schedule (days of week) Monday-Friday General shift hours has been 9am-3pm but could change with new hire, depending on their needs Benefits Eligible? Yes Job Summary/Basic Function The administrative assistant for the music department at Concordia College serves as primary administrative support for the department chair and faculty, as well as providing students and the public with information about department events, policies, and procedures. This position is one of 4 staff positions in the department, working as a team with the Music Enrollment Coordinator, Instrumental Ensembles Manager, and Choral Ensembles Manager.

Specific duties and their approximate percentage of the position are listed below:
1. Budget: (40%)

• Manage department budgets in Excel/Banner with oversight from department chair, including Music Department, Choral Groups, Choral Tours, Choral Festival, Instrumental Groups, Instrumental Tours, Instrumental Festival, and Concordia Recordings
• Process invoices for Choral, Instrumental, and Music Department budgets
• Process P-Cards for Choral, Instrumental, and Music Department budgets
• Process journal voucher transfers/direct payment vouchers/expense forms
• Maintain current, accurate, detailed budget records, and meet regularly with department chair and staff to review and reconcile transactions against budget plans
• Assist department chair with budget analysis, budget development, and year-end procedures

2. Faculty, staff, student, and public support: (30%)

• Provide a friendly, helpful demeanor and agreeable public face to the music department through in person, email, and telephone interactions
• Answer phones, respond to messages, answer questions, provide information, and guide people to the appropriate person or office for their needs
• Coordinate scheduling of rooms for classes, rehearsals, lessons, etc. using Event Management System
• Design and coordinate printing of programs and posters for student and faculty events
• Manage process for student recital requests, including printing and distributing forms, ensuring approval, collecting fees, and scheduling rehearsals/recitals/receptions

3. Supervise, train & develop student workers: (20%)

• Recruit, interview, hire, and train student workers for work in the office and recital stage managing and recording
• Supervise and guide office workers with tasks, projects, prioritization, and protocols. Develop and update worker schedule as needed
• Oversee and serve as a resource for student stage manager/recorder supervisors
• Provide support to student ensemble librarians
• Approve and process time sheets, work certifications, and other related forms

4. Facilities and department furniture, equipment, technology and supplies: (10%)

• Manage office equipment (copiers, fax machines, printers, telephones, etc.) and maintain contacts with vendors/repair technicians
• Assist with developing and optimizing use of technology in the department
• Restock and order supplies
• Maintain computer inventory and coordinate communication for problems
• Coordinate requests regarding department furniture
• Monitor building maintenance and communicate with Facilities Management
• Coordinate practice room sign up
• Manage posters and other signage in the building

Minimum Qualifications Associate or Bachelors Degree
Excellent organization and communication skills
English language fluency
Strong basic math and computer skills
Eagerness to work with a variety of people
Interest in learning new things Preferred Qualifications Experience with music
Experience managing budgets
Experience working with students
Experience with office management Open Until Filled Yes Screening Begins 05/30/2025 Benefits Concordia College is proud to offer a competitive total compensation package:

. Health Insurance
. Flexible Savings Account
. Vision Insurance
. Dental Insurance
. Preventative Chiropractic Program
. Retirement Plan
. Long-Term Disability Insurance (full-time only)
. Life Insurance (full-time only)
. Planned Time Off ( PTO ) starting at 18 days/year
. 13 paid holidays including the time off in between Christmas and New Year
. Paid parental leave
. Extended Illness Benefit ( EIB )
. Up to 100% tuition for yourself and dependents with discounts and scholarships at Concordia College and Concordia Language Villages.
. Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
. Up to 100% tuition discounts with participating partners: CIC - TEP , ELCA schools, and Tuition Exchange Inc.
. Perks: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MAT bus rides

Salary – $16.80 – $19.80 per hour

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position’s requirements. Other considerations may include internal equity and market conditions.

EEO/AA Statement Concordia College will not discriminate against or harass any employee or applicant for employment because of race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. Special Instructions to Applicants Employment Contingencies Background Check Location Moorhead

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