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Peltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience. We’re looking for a sharp, proactive Procurement Specialist & Studio Coordinator who thrives in a fast-paced environment, keeps the studio running like a well-oiled machine, and supports our design team with procurement and project execution from start to finish.

This is not a design position—but a role within our creative studio, ideal for someone who excels at juggling logistics, organization, communication, and vendor coordination.

You’ll Be Great In This Role If You Are:

• Exceptionally organized and detail-oriented
• Experienced in managing orders, vendors, and budgets
• Skilled at managing multiple priorities and shifting timelines
• A strong communicator with a professional, warm demeanor
• Comfortable working independently and collaboratively
• A natural problem-solver with a proactive attitude
• Excited to keep things moving behind the scenes so great design can shine

Key Responsibilities

• Initiate and manage purchase orders, invoices, proposals, and payments
• Place and track furniture, finish, and material orders from quote to delivery
• Monitor lead times, track open orders, and resolve delivery or quality issues
• File necessary claims with vendors and liaise with warehouses on receiving
• Communicate regularly with vendors, manufacturers, and the internal team
• Maintain accurate records in Studio Designer, keeping logs up to date
• Create and manage client budgets, allowances, and install schedules
• Generate weekly "Looking Ahead" reports to keep project teams aligned
• Follow up with design/ownership teams about deadlines and outstanding decisions
• Attend and run weekly internal meetings and take detailed notes and follow-up actions
• Manage team tasks in Monday.com
• Maintain strong internal systems and workflows that support team efficiency
• Prepare weekly reports and meet with lead designers for project updates
• Product entering and proposal/invoice generations
• Create spec books - with pictures and info. Data entry for the contractor
• Notes and communication to clients, post client meetings

Project Administration & Support

• Maintain project Google Drive folders and organize digital records
• Experience managing project timelines, milestones, and client communications
• Schedule client meetings, site visits, vendor appointments, and installations as needed
• Coordinate time billing invoices and correspondence with accounting
• Support firm principals with calendar management, travel, and scheduling
• Help with installations and photoshoots as needed
• Create end-of-project client packages (paint schedules, care instructions, contact lists)
• Coordinate and assist with referral gifts and business development outreach
• Financial recaps for clients - tracking to budget/receipts centralized
• Reconciling weekly uncategorized expenses

Studio Operations

• Maintain the office in a clean, organized, client-ready state
• Manage office supplies and inventory for the studio and offsite storage
• Handle shipping and receiving, including UPS and courier logistics
• Pick up/deliver samples and materials to clients, vendors, and fabricators
• Organize and maintain the studio sample library (memo returns, new submissions, etc.)

Desired Qualifications

• 3+ years in interior design, architecture, showroom, executive assistant, or procurement role
• Associate’s degree or higher
• Strong financial acumen; familiarity with budgeting, allowances, and cost management
• Proficiency in:
• Microsoft Office & Google Suite
• Excellent written and verbal communication skills
• Adaptable and tech-savvy with the ability to learn new platforms

What We Offer

• Dynamic, collaborative work environment
• Opportunities to work with high-end residential projects nationwide
• Competitive compensation based on experience
• 401K
• Health Insurance
• Paid time off
• A supportive, design-loving team that values humor and hard work

How to Apply

Please send the following to [Insert Email Address] with the subject line:

• Cover letter - include why you're a good fit for this position
• Resume
• At the end of your application, please tell us your favorite way to spend a Sunday

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Design, Art/Creative, and Information Technology