Indiana University
Program Communications Assistant (Administrative Generalist Coordinator)
Indiana University, Bloomington, Indiana, United States, 47401
Department
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JEWISH STUDIES (BL-JSP-IUBLA)
Department Information
One of the largest, oldest, and most comprehensive programs of its kind, the Borns Jewish Studies Program in the College of Arts and Sciences (The College) at Indiana University is a premier hub for Jewish Studies. The Program is committed to fostering leadership skills, civic responsibility, and academic achievement through rigorous interdisciplinary study of Jews and Judaism. Our distinguished faculty, talented students, outstanding staff, almost 1,000 accomplished alumni, and supportive community, work together to ensure the best possible experience for our students. The interaction of our 21 faculty members working in musicology, history, biblical study, Yiddish and Hebrew language and linguistics, political science, comparative literature, the history of art, the study of ancient Jewry and more, makes for an enormously enriching and stimulating atmosphere.
The Borns Jewish Studies Program also features 2 active and well-regarded centers: the Institute for the Study of Contemporary Antisemitism, and the Olamot Center for Scholarly and Cultural Exchange with Israel.
Job Summary
Under the supervision of the Program Administrator and Fiscal Officer and the Assistant Program Manager, this position will provide communications, administrative, and events support to the Institute for the Study of Contemporary Antisemitism and the Olamot Center (Centers) and their directors.
Department-Specific ResponsibilitiesProvides communications, administrative, and events support to the Institute for the Study of Contemporary Antisemitism and the Olamot Center (Centers) and their directors, as well as the Jewish Studies Program as connected to the Centers' needs.Facilitates outreach efforts for the Institute for the Study of Contemporary Antisemitism and Olamot, including social media management, website updates, and donor relations.Organizational assistance in research and outreach projects.Works with Center Directors/Assistant Directors on event planning, including the Beinner Family Speakers Series (ISCA): schedules webinars/lectures, oversees technical logistics, designs event flyers, communicates with speakers and attendees.Oversees the Olamot Book Series with IU Press, and assists with ISCA publications. Assists with correspondence between authors, translators, outside publishing companies, and IUProcesses requisitions/Pos/contracts; manages invoice process for payments. Reviews accounts to ensure expenses align with funds budgeted.Coordinates with Directors/Assistant Directors on new temporary hires. Corresponds with students and scholars to request completion of onboarding items and explains HR policies.Processes required IUHR e-docs, including background checks and I-9s for onboarding. Works with Office of International Services as needed when Visas are required.General ResponsibilitiesEvaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.Purchases and maintains office supplies and equipment, as well as budget expense control.May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.May work on office projects engaging others to collaborate and accountable to see through to completion.May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
RequiredHigh school diploma or equivalent (such as HSED or GED)PreferredBachelor's degreeWORK EXPERIENCE
Required4 years of relevant experienceSKILLS
RequiredProficient communication skillsEffective interpersonal skillsExcellent organizational skillsDemonstrated ability to maintain confidential informationDemonstrates excellent judgment and decision making skillsMaintains a high degree of professionalismAbility to simultaneously handle multiple prioritiesDemonstrated time management and priority setting skillsAbility to lead/manage othersPreferredKnowledge of current IU SystemsStrong verbal and written communication skillsAbility to lead/manage others
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$18.26 to $20.67 per hour
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative GeneralistClick here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out.
JEWISH STUDIES (BL-JSP-IUBLA)
Department Information
One of the largest, oldest, and most comprehensive programs of its kind, the Borns Jewish Studies Program in the College of Arts and Sciences (The College) at Indiana University is a premier hub for Jewish Studies. The Program is committed to fostering leadership skills, civic responsibility, and academic achievement through rigorous interdisciplinary study of Jews and Judaism. Our distinguished faculty, talented students, outstanding staff, almost 1,000 accomplished alumni, and supportive community, work together to ensure the best possible experience for our students. The interaction of our 21 faculty members working in musicology, history, biblical study, Yiddish and Hebrew language and linguistics, political science, comparative literature, the history of art, the study of ancient Jewry and more, makes for an enormously enriching and stimulating atmosphere.
The Borns Jewish Studies Program also features 2 active and well-regarded centers: the Institute for the Study of Contemporary Antisemitism, and the Olamot Center for Scholarly and Cultural Exchange with Israel.
Job Summary
Under the supervision of the Program Administrator and Fiscal Officer and the Assistant Program Manager, this position will provide communications, administrative, and events support to the Institute for the Study of Contemporary Antisemitism and the Olamot Center (Centers) and their directors.
Department-Specific ResponsibilitiesProvides communications, administrative, and events support to the Institute for the Study of Contemporary Antisemitism and the Olamot Center (Centers) and their directors, as well as the Jewish Studies Program as connected to the Centers' needs.Facilitates outreach efforts for the Institute for the Study of Contemporary Antisemitism and Olamot, including social media management, website updates, and donor relations.Organizational assistance in research and outreach projects.Works with Center Directors/Assistant Directors on event planning, including the Beinner Family Speakers Series (ISCA): schedules webinars/lectures, oversees technical logistics, designs event flyers, communicates with speakers and attendees.Oversees the Olamot Book Series with IU Press, and assists with ISCA publications. Assists with correspondence between authors, translators, outside publishing companies, and IUProcesses requisitions/Pos/contracts; manages invoice process for payments. Reviews accounts to ensure expenses align with funds budgeted.Coordinates with Directors/Assistant Directors on new temporary hires. Corresponds with students and scholars to request completion of onboarding items and explains HR policies.Processes required IUHR e-docs, including background checks and I-9s for onboarding. Works with Office of International Services as needed when Visas are required.General ResponsibilitiesEvaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.Purchases and maintains office supplies and equipment, as well as budget expense control.May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.May work on office projects engaging others to collaborate and accountable to see through to completion.May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
RequiredHigh school diploma or equivalent (such as HSED or GED)PreferredBachelor's degreeWORK EXPERIENCE
Required4 years of relevant experienceSKILLS
RequiredProficient communication skillsEffective interpersonal skillsExcellent organizational skillsDemonstrated ability to maintain confidential informationDemonstrates excellent judgment and decision making skillsMaintains a high degree of professionalismAbility to simultaneously handle multiple prioritiesDemonstrated time management and priority setting skillsAbility to lead/manage othersPreferredKnowledge of current IU SystemsStrong verbal and written communication skillsAbility to lead/manage others
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$18.26 to $20.67 per hour
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative GeneralistClick here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234