University of Minnesota
Marketing, Communications, and Event Coordinator
University of Minnesota, Minneapolis, Minnesota, United States, 55400
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Job ID 362356
Location Twin Cities
Job Family Marketing & Communications
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 8342MG
Employee Class Civil Service
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About the Job
The MarComm and Event Coordinator is responsible for implementing and assisting the design and creation of comprehensive, dynamic, and nimble communications plans, using a variety of tools and ensuring consistent and effective messaging and branding for the Department of Aerospace Engineering and Mechanics (AEM) and its centers. The coordinator works independently and collaboratively to determine stories, photos, content and focus for the department and its centers' communications efforts. The position is responsible for generating original content for internal and external communications.The MarComm and Event Coordinator is responsible for event planning and execution for AEM Colloquium and other assigned undergraduate, graduate, and department and center events. The position also works with others in the department who plan events to define goals and specific audiences. This also includes working closely with the college's communications team and development staff on special events, marketing, or targeted communications to alumni and donors. Duties also include writing and editing content for all platforms such as social media, website, photo and video, and department-wide events; translating information into clear, concise, and understandable language; developing branded materials, including brochures, newsletters, posters, and research summaries; creating and managing the production and distribution of information. The MarComm and Event Coordinator ensures that all communication tools are designed to engage their targeted stakeholders; enhance and promote the reputation of the department and its centers; provide accurate and interesting information about the department and its centers and how the AEM students, faculty, and staff are engaged in education, research, and outreach; and garner support from and recruit prospective students, faculty, staff, and donors.ResponsibilitiesOriginal Content Creation & Design (60%)Assist the development of strategic communications plans to promote the department programs, centers, and initiatives internally and externally.Implement the communications plans by providing planning, development, and production coordination, as well as hands-on research, writing, and editing, for various print and multimedia projects.Design and write/copyedit for all print/electronic communications, publications (AEM Magazine/newsletters etc.), and marketing materials for the department, including posters, brochures, press releases, stories, articles, and flyers, adhering to the University-wide brand standards.Take photos or videos for all print/electronic publications, website, and social media.Maintain the departmental website and intranet and update information continuously.Create and maintain faculty research websites as needed.Maintain the departmental digital signage and update information continuously.Collaborate with the college's communications team and development staff on web, print, event promotional materials as needed.Create images/e-mail templates for regular undergraduate and graduate newsletters.Build presentation slides for department recruiting, outreach, and orientation efforts, and for special events.Creates websites for special events such as conferences as needed.Create signs for departmental space.Evaluate emerging opportunities for communicating department activities and accomplishments.Event Planning and Execution (35%)Organize and promote weekly AEM Colloquium by collaborating with internal and external stakeholders; coordinate and execute all the logistics of the Colloquium including speaker invitation, room reservation, abstract, website and social media event update, digital signage display, visitor itinerary, calendar update, speaker welcome folder, hospitality items including food catering, event setup and teardown, video recording in person or via Zoom (with speaker permission) as needed and showcasing the Seminars through all necessary communications channels.Collaborate with others in the department who also plan events and assist in event planning and execution as needed. This also includes working closely with the college's communications team and development staff on special events, marketing, or targeted communications to alumni, donors, and other stakeholders.Plan, promote, and execute the event details for special events such as Distinguished Seminars, conferences, department retreat, Advisory Board Meeting, etc.Work with faculty and staff to identify strategic event opportunities and produce marketing materials for event promotion and provide logistical support as needed.Zoom/presentation and hospitality items setup/teardown if needed.Other assigned projects (5%)
Qualifications
Required QualificationsRequires BA/BS degree in Communications, Journalism, Marketing, English, Art or related field plus 2 years professional experience, or 6 years combined equivalent education and experience.Preferred QualificationsStrong oral and written communication skills with an emphasis on detail and accuracy.Strong written communication skills with ability to take complicated topics and simplify them for a general audience and tell compelling stories that show impact.Experience writing and editing materials for a variety of audiences, including students, faculty/staff, alumni, donors, legislators, industry partners, and other external audiencesExperience developing and implementing a communications plan to meet specific objectivesExperience developing and implementing a social media plan for a company or organizationExperience with web content management, preferably with Drupal and Google SitesExperience with event planning and executionExperience working in a higher education institution, preferably in STEM disciplinesExperience working with diverse constituentsExperience working in in Microsoft Office, and Adobe Suite including InDesign, Illustrator, AfterEffects, and Photoshop softwareExperience with photography and/or video productivityAbility to manage and execute print and multimedia projects from start to finish on budget and deadlineAbility to solve problems and work independently and collaboratively
About the Department
The AEM department has vibrant and active research programs in all areas of aerospace engineering and mechanics, including fluid dynamics, hypersonics, aerospace systems, computational mechanics and aerospace structures and materials.
The department is in the College of Science and Engineering at the University of Minnesota, which is a world-class research university with outstanding resources and programs in engineering and science, health sciences, social sciences and liberal arts.
The AEM department has close ties with on-campus multidisciplinary centers, and convenient access to outstanding shared experimental and computational facilities, such as the Gemini-Huntley Robotics Research Laboratory of the Minnesota Robotics Institute, the Minnesota Nano Center, the Characterization Facility, the Center for Magnetic Resonance Research, and the Minnesota Supercomputing Institute. More information about the department is available at aem.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.
We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro areaPlease visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online.
To be considered for this position, please click the Apply button and follow the instructions.
You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. A writing sample may be requested at a later time in the hiring process.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail
or call .
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.
The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Job ID 362356
Location Twin Cities
Job Family Marketing & Communications
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 8342MG
Employee Class Civil Service
Add to Favorite Jobs
Email this Job
About the Job
The MarComm and Event Coordinator is responsible for implementing and assisting the design and creation of comprehensive, dynamic, and nimble communications plans, using a variety of tools and ensuring consistent and effective messaging and branding for the Department of Aerospace Engineering and Mechanics (AEM) and its centers. The coordinator works independently and collaboratively to determine stories, photos, content and focus for the department and its centers' communications efforts. The position is responsible for generating original content for internal and external communications.The MarComm and Event Coordinator is responsible for event planning and execution for AEM Colloquium and other assigned undergraduate, graduate, and department and center events. The position also works with others in the department who plan events to define goals and specific audiences. This also includes working closely with the college's communications team and development staff on special events, marketing, or targeted communications to alumni and donors. Duties also include writing and editing content for all platforms such as social media, website, photo and video, and department-wide events; translating information into clear, concise, and understandable language; developing branded materials, including brochures, newsletters, posters, and research summaries; creating and managing the production and distribution of information. The MarComm and Event Coordinator ensures that all communication tools are designed to engage their targeted stakeholders; enhance and promote the reputation of the department and its centers; provide accurate and interesting information about the department and its centers and how the AEM students, faculty, and staff are engaged in education, research, and outreach; and garner support from and recruit prospective students, faculty, staff, and donors.ResponsibilitiesOriginal Content Creation & Design (60%)Assist the development of strategic communications plans to promote the department programs, centers, and initiatives internally and externally.Implement the communications plans by providing planning, development, and production coordination, as well as hands-on research, writing, and editing, for various print and multimedia projects.Design and write/copyedit for all print/electronic communications, publications (AEM Magazine/newsletters etc.), and marketing materials for the department, including posters, brochures, press releases, stories, articles, and flyers, adhering to the University-wide brand standards.Take photos or videos for all print/electronic publications, website, and social media.Maintain the departmental website and intranet and update information continuously.Create and maintain faculty research websites as needed.Maintain the departmental digital signage and update information continuously.Collaborate with the college's communications team and development staff on web, print, event promotional materials as needed.Create images/e-mail templates for regular undergraduate and graduate newsletters.Build presentation slides for department recruiting, outreach, and orientation efforts, and for special events.Creates websites for special events such as conferences as needed.Create signs for departmental space.Evaluate emerging opportunities for communicating department activities and accomplishments.Event Planning and Execution (35%)Organize and promote weekly AEM Colloquium by collaborating with internal and external stakeholders; coordinate and execute all the logistics of the Colloquium including speaker invitation, room reservation, abstract, website and social media event update, digital signage display, visitor itinerary, calendar update, speaker welcome folder, hospitality items including food catering, event setup and teardown, video recording in person or via Zoom (with speaker permission) as needed and showcasing the Seminars through all necessary communications channels.Collaborate with others in the department who also plan events and assist in event planning and execution as needed. This also includes working closely with the college's communications team and development staff on special events, marketing, or targeted communications to alumni, donors, and other stakeholders.Plan, promote, and execute the event details for special events such as Distinguished Seminars, conferences, department retreat, Advisory Board Meeting, etc.Work with faculty and staff to identify strategic event opportunities and produce marketing materials for event promotion and provide logistical support as needed.Zoom/presentation and hospitality items setup/teardown if needed.Other assigned projects (5%)
Qualifications
Required QualificationsRequires BA/BS degree in Communications, Journalism, Marketing, English, Art or related field plus 2 years professional experience, or 6 years combined equivalent education and experience.Preferred QualificationsStrong oral and written communication skills with an emphasis on detail and accuracy.Strong written communication skills with ability to take complicated topics and simplify them for a general audience and tell compelling stories that show impact.Experience writing and editing materials for a variety of audiences, including students, faculty/staff, alumni, donors, legislators, industry partners, and other external audiencesExperience developing and implementing a communications plan to meet specific objectivesExperience developing and implementing a social media plan for a company or organizationExperience with web content management, preferably with Drupal and Google SitesExperience with event planning and executionExperience working in a higher education institution, preferably in STEM disciplinesExperience working with diverse constituentsExperience working in in Microsoft Office, and Adobe Suite including InDesign, Illustrator, AfterEffects, and Photoshop softwareExperience with photography and/or video productivityAbility to manage and execute print and multimedia projects from start to finish on budget and deadlineAbility to solve problems and work independently and collaboratively
About the Department
The AEM department has vibrant and active research programs in all areas of aerospace engineering and mechanics, including fluid dynamics, hypersonics, aerospace systems, computational mechanics and aerospace structures and materials.
The department is in the College of Science and Engineering at the University of Minnesota, which is a world-class research university with outstanding resources and programs in engineering and science, health sciences, social sciences and liberal arts.
The AEM department has close ties with on-campus multidisciplinary centers, and convenient access to outstanding shared experimental and computational facilities, such as the Gemini-Huntley Robotics Research Laboratory of the Minnesota Robotics Institute, the Minnesota Nano Center, the Characterization Facility, the Center for Magnetic Resonance Research, and the Minnesota Supercomputing Institute. More information about the department is available at aem.
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.
We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costEmployee Transit Pass with free or reduced rates in the Twin Cities metro areaPlease visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online.
To be considered for this position, please click the Apply button and follow the instructions.
You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. A writing sample may be requested at a later time in the hiring process.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail
or call .
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.
The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).