Fiscal Support Analyst - Department of Music Job at University of California in

Fiscal Support Analyst - Department of Music

Please provide a Curriculum Vitae and a cover letter explaining your interest and qualifications for the position.

Title Information

Full-Time

Minimum Salary: $31,042

Position Type: Onsite

Posting Number: NC0122025

Department Org: 335000 - Music

Position Summary

The Fiscal Support Analyst is responsible for performing a wide variety of fiscal related tasks that are standard or regular support duties within an assigned department or program and for researching financial data and preparing reports. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and agency/institution policy.

Job Duties and Responsibilities

1. Manage Departmental Budgets for the 22 music department indexes
2. Ensure department is in full compliance with all financial and inventory policies
3. Handle all financial correspondence and paperwork
4. Liaise with the budget office, student accounts, and inventory compliance regarding Departmental Finances
5. Liaise with the UCA Foundation on all financial matters dealing with Music Departmental Funds
6. Maintain all Music Department financial records both paper and electronic
7. Keep the Chair informed of all financial dealings

Music Department Inventory Control

1. Liaise with Inventory Control on all Music inventory
2. Manage and maintain all Music Department inventory documentation
3. Manage and maintain all key inventory documentation

Cash Management – Income

1. Manage all deposits to UCA Foundation music department funds

UCA Procurement

1. Manage all UCA music department & UCA foundation vendors
2. Liaise with faculty concerning all departmental purchasing
3. Complete all requisitions for purchase orders
4. Manage multiple UCA Music Department purchase credit cards
5. Receive all items in Banner

UCA Accounts Payable

1. Submit all invoices to UCA Accounts Payable for payment, including international wire transfers
2. Submit all Funds Requests to the UCA Foundation

Music Department Travel

1. Coordinate Faculty/ensemble, Student Travel, and Guest Artist Travel
2. Complete and submit all department travel reimbursements
3. Manage Chair’s Travel Credit Card

Payroll

Approve all student worker timesheets both manually and in Self-Service.

Back-up for Administrative Specialist when out of office. Other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of accounting principles and database management. Knowledge of software applications. Knowledge of applicable laws, regulations, and policies of the assigned section. Knowledge of customer service techniques. Ability to comprehend and assimilate technical and business-related documents. Ability to apply policies, procedures, and other applicable regulations associated with the assigned department or program. Ability to conduct research, perform quantitative quality assurance reviews, and prepare reports.

Skills Considered Essential for Success

1. Knowledge of the organization and administration of higher education.
2. Knowledge of state, federal, and university rules, regulations, and procedures.
3. Ability to work in a diverse and dynamic environment.
4. Ability to work collaboratively and independently with common goals as a part of a team.
5. Ability to make sound judgments.
6. Effective interpersonal communication, writing, and organizational abilities.
7. Civility in all interactions.
8. Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a bachelor’s degree in general business, finance, or a related field.

Preferred Education and/or Experience

Desired start date: 04/16/2025

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check, and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position.

UCA EEO Statement

The University of Central Arkansas is an affirmative action/equal opportunity institution dedicated to attracting and supporting a diverse student, faculty, and staff population.

Open Date: 02/05/2025

Close Date: 02/28/2025

Open Until Filled: No