Ocean County College
Academic Affairs Coordinator - Library (P/T)
Ocean County College - Toms River, New Jersey, us, 08757
Work at Ocean County College
Overview
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Overview
Salary:
$22.06 - $29.41 Hourly Location :
Main Campus - Toms River, NJ Job Type:
Part-Time Job Number:
202300794 Division:
Academic Affairs Department:
Library Services Opening Date:
04/01/2025 Closing Date:
4/11/2025 11:59 PM Eastern
The Position
The Academic Affairs Coordinator - Library will play a crucial role in ensuring the effective operation of administrative functions within the unit and across Ocean County College. This position requires a dynamic individual with exceptional organizational skills, attention to detail, and proficiency in administrative software and technology. This position performs a variety of confidential office and student/faculty support functions that require learning and understanding various in-depth academic policies, practices and procedures. The Academic Affairs Coordinator - Library will also manage office operations and communications, coordinate, oversee, and improve processes, and provide support to the unit to enhance efficiency and equity.
Classification: Non-Affiliated Administator Staff Duration: Part Time 12 months What You Will Do
1. Oversee and manage the unit's administrative processes and daily operations, focusing on continuous improvement and innovation through the implementation of streamlined procedures and technology. 2. Collaborate with faculty and staff to ensure alignment with institutional policies, regulatory standards, and best practices to optimize workflow efficiency and productivity. 3. Manage and organize office data by gathering, tracking, and maintaining complete and accurate records/files, documentation, calendars, and databases. 4. Execute various confidential office and faculty/staff support tasks, utilizing a comprehensive understanding of academic policies, practices, and procedures to escalate inquiries and situations to relevant parties. 5. Oversee and coordinate all unit-wide communications, handling incoming communications via phone, mail, email, and in-person visits, providing prompt and professional assistance to internal and external stakeholders. 6. Coordinate the scheduling and logistics for designated meetings, appointments, and events for the unit and Dean, including arranging room reservations and set up, aligning stakeholder schedules, and ensuring efficient use of time and resources. 7. Oversee notetaking during meetings, compile action items, and facilitate follow-up communications to ensure timely execution of decisions and tasks. 8. Manage updates of the unit's website content, ensuring accuracy, relevance, and consistency with the college's branding and messaging. 9. Oversee requisitions, payment requests, travel, office supply inventory and ordering, payroll as needed, and all other purchasing processes, ensuring compliance with budgetary guidelines and procurement policies. 10. Assist in identifying budget needs, cost-saving opportunities, and resource allocation recommendations to support academic and operational priorities, supporting the Dean as needed in budget monitoring and expense tracking. 11. Support special projects, initiatives, and events assigned by the Dean or designee to achieve goals, deadlines, and deliverables. 12. Use technology and software to innovate the administrative work of the unit. 13. Other duties as assigned. The Successful Candidate Must Have
Associate's degree in a related field or equivalent experience. One year of professional experience in higher education; OR three years of responsible administrative experience in a related field. Even Better If You Have
Bachelor's degree in a related field or equivalent experience. Administrative experience at a Community College.
Ocean County College offers the following benefits to part-time Non-Affiliated Administrators: Personal Time Off: OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.
Vacation: Twenty-five (25) Days Sick: Thirteen (13) Days Holidays: Fifteen (15) College Recognized Holidays Pension Benefits: Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: Employee Assistance Program: OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.
$22.06 - $29.41 Hourly Location :
Main Campus - Toms River, NJ Job Type:
Part-Time Job Number:
202300794 Division:
Academic Affairs Department:
Library Services Opening Date:
04/01/2025 Closing Date:
4/11/2025 11:59 PM Eastern
The Position
The Academic Affairs Coordinator - Library will play a crucial role in ensuring the effective operation of administrative functions within the unit and across Ocean County College. This position requires a dynamic individual with exceptional organizational skills, attention to detail, and proficiency in administrative software and technology. This position performs a variety of confidential office and student/faculty support functions that require learning and understanding various in-depth academic policies, practices and procedures. The Academic Affairs Coordinator - Library will also manage office operations and communications, coordinate, oversee, and improve processes, and provide support to the unit to enhance efficiency and equity.
Classification: Non-Affiliated Administator Staff Duration: Part Time 12 months What You Will Do
1. Oversee and manage the unit's administrative processes and daily operations, focusing on continuous improvement and innovation through the implementation of streamlined procedures and technology. 2. Collaborate with faculty and staff to ensure alignment with institutional policies, regulatory standards, and best practices to optimize workflow efficiency and productivity. 3. Manage and organize office data by gathering, tracking, and maintaining complete and accurate records/files, documentation, calendars, and databases. 4. Execute various confidential office and faculty/staff support tasks, utilizing a comprehensive understanding of academic policies, practices, and procedures to escalate inquiries and situations to relevant parties. 5. Oversee and coordinate all unit-wide communications, handling incoming communications via phone, mail, email, and in-person visits, providing prompt and professional assistance to internal and external stakeholders. 6. Coordinate the scheduling and logistics for designated meetings, appointments, and events for the unit and Dean, including arranging room reservations and set up, aligning stakeholder schedules, and ensuring efficient use of time and resources. 7. Oversee notetaking during meetings, compile action items, and facilitate follow-up communications to ensure timely execution of decisions and tasks. 8. Manage updates of the unit's website content, ensuring accuracy, relevance, and consistency with the college's branding and messaging. 9. Oversee requisitions, payment requests, travel, office supply inventory and ordering, payroll as needed, and all other purchasing processes, ensuring compliance with budgetary guidelines and procurement policies. 10. Assist in identifying budget needs, cost-saving opportunities, and resource allocation recommendations to support academic and operational priorities, supporting the Dean as needed in budget monitoring and expense tracking. 11. Support special projects, initiatives, and events assigned by the Dean or designee to achieve goals, deadlines, and deliverables. 12. Use technology and software to innovate the administrative work of the unit. 13. Other duties as assigned. The Successful Candidate Must Have
Associate's degree in a related field or equivalent experience. One year of professional experience in higher education; OR three years of responsible administrative experience in a related field. Even Better If You Have
Bachelor's degree in a related field or equivalent experience. Administrative experience at a Community College.
Ocean County College offers the following benefits to part-time Non-Affiliated Administrators: Personal Time Off: OCC offers generous time off every fiscal year. Mid-year appointments will receive a prorated share of allotted time off.
Vacation: Twenty-five (25) Days Sick: Thirteen (13) Days Holidays: Fifteen (15) College Recognized Holidays Pension Benefits: Participation in the New Jersey State Pension System is a requirement of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit: Employee Assistance Program: OCC offers all employees to take advantage of our Employee Assistance Program (EAP) for mental health support. This is a free and completely confidential service where EAP counselors provide assessment, support, and if needed referrals to additional services.