Sales & Marketing Office Coordinator
Grand Geneva Resort & Spa - Lake Geneva, Wisconsin, United States, 53147![Grand Geneva Resort & Spa](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at Grand Geneva Resort & Spa
Overview
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Overview
The ideal candidate will bring excellent organizational skills, and the ability to handle multiple tasks to support the sales & marketing functions of the organizationOur Team is looking for
People Pleasing
individuals who want to do the following:Turn our guest's ordinary day into an extraordinary dayLove where they workBe appreciated for what they bring to a teamLearn and grow with a company who truly values its peopleGrand Perks:Free meals every shift made by our talented culinary teamPaid time offGolf, Ski, Restaurant & Spa discountsHotel room discounts as low as $49 per nightWELL Spa Gym membership for $16 per paycheckAdvancement opportunities across the property and USFriendly work atmosphereHoliday, jury duty, & bereavement payMedical, dental and vision insurance, company-paid life insurance, employee assistance program and additional retirement benefitsRecognition programs (aka get paid to celebrate)Responsible for managing the Administrative duties for the Sales and Marketing departments. The individual should be highly organized business professional who is detail oriented with strong time management, project management and verbal/written skills. They should have a strong hospitality oriented presence that is able to manage well will all types of personalities.Essential Job Functions:Provide daily administrative support to the Executive Director of Sales, Assistant Director of Sales and Sales Managers.Effectively interface internal/external customers at all levels.Expedite the flow of work to ensure all deadlines are met.Maintain calendar, schedule appointments, and generate agendas as required.Plan, organize and coordinate internal meetings, and prepare and distribute materials, as needed.Assist with the preparation of reports, presentations and correspondence.Preparation of sales packets and tour information.Provide phone coverage as needed which includes lead distribution to appropriate sales managerOrdering of supplies and mail handling.Ensure accuracy and timeliness of customer statements by posting accounts, allowances, refunds and payments.Prepare aging and other reports for internal use.Flexibility to work varying schedules to reflect the business needs of the customer and hotel.Filing support for the accounting and sales departments.Social media facilitator.Prepare and facilitate all trade show needsDistribute reports as needed and manage distribution lists.Process direct bill applications.Process credit card authorization and tax exemption forms.Position Requirements:Minimum 2 years administrative support or similar experience.Prior Supervisory skills preferred.Excellent written and verbal communication skills.Better than average skill level with Microsoft Word, Excel and PowerPoint.Ability to organize, prioritize and handle multiple time-sensitive tasks.Ability to work independently with minimal direct supervision.Some flexibility regarding hours may be required at times.Note This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.Equal Opportunity Employer