Corporate Event Planner
Tyler Technologies, Inc. - Maine, New York, United States,![Tyler Technologies, Inc.](/api/image?src=https%3A%2F%2Fgeneral-board-default.s3.us-east-2.amazonaws.com%2Fpublic%2Fimages%2Fdesk-360x180.webp&w=640&q=75&f=webp)
Work at Tyler Technologies, Inc.
Overview
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Overview
Plano, Texas | Yarmouth, MaineTravel
10-25%Responsibilities
Primary tasks include but are not limited to the following:
Perform site visits and evaluate potential venues to determine viability of properties and location for specific eventsNegotiate meeting space, room rates, commission, food & beverage and concessions with propertiesResearch and contract entertainment optionsEstablish projected attendance, expenses and revenues, and submit a working budgetDevelop strong relationships with industry resourcesDefine and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, décor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event reviewCreate content for registration materials, including event website, registration workflow, and event mobile app.Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.Coordinate sponsorships and exhibitorsSelect food and beverageAssign employees and tasksProcure nametags, gift bags etc.Solicit feedback from clientsResearch vendor/suppliers for new event ideas, products or services
Event Management Software Administration:
Develop and maintain solid working knowledge of programDefine custom fields, contact types, registration paths, admission items, optional itemsBuild, test, and deploy multiple diverse registration event pathsManage content: graphics, documents, web links, surveys, badge templates, emails, payment structureReconfigure data for upload of classes and inviteesCreate live reports and arrange paths for stakeholder access during eventsCommunicate all issues to supplier to get resolution
Analytical Reporting:
Analyze and create summary reports for executive overviewsAnalyze and create summary reports on venues and meeting space for event selectionAnalyze and report on-going variances to meeting budgetsAnalyze and create summary report on budgetary items post eventAnalyze historical conference data and make attendance projections based on sameAnalyze projected attendance, costs and revenuesAnalyze, establish schedules of eventsAnalyze and report on registration status and hotel pick-up for attendance trends/issuesAnalyze and verify invoices for accuracy, seek resolutions as necessary
QualificationsBachelor’s degree in a related field or comparable work experienceTypically requires
5-9 years related work experience
in a corporate, agency or hospitality industry environmentCMP (Certified Meeting Professional) designation
preferredDES (Digital Event Strategist) certification
preferredTravel to events on-site as neededExcellent planning, organizing and problem-solving skills a mustKeen attention to detailEffective communication and decision-making skillsExcellent people skillsAbility to work well in a large team environmentGreat Place to Work & Grow Your Career
Come join us as we transform the public sector! Our mission, vision, and values guide everything we do. We’re also frequently recognized as a great workplace locally and nationally.Taking Care of You & Your Family
Your health and well-being are important to us. That’s why we invest in our team members by offering competitive benefits to support their health and financial wellness.Tyler is subject to regulations, guidelines, and/or client requirements relating to the qualifications of Tyler personnel performing certain client work. Because of the nature of this position, it is a requirement that the candidate can successfully pass a federal background check at the time an offer is extended and over the course of employment with Tyler.
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